Generating A/R Invoices

  1. Select Administration > Reports > Accounts Receivable > A/R Invoice. The A/R Invoice screen is displayed.
  2. Specify this information in the Report Parameters section:
    Property
    The property for which the report is generated. The application defaults this value.
    Note: You can modify this value.
    Batch ID
    The batch ID number of the invoices. The report includes all the invoices from the specified batch when the Invoice ID is blank.
    Account ID
    The ID of the account for the invoice.
    Note: If From Invoice Number and To Invoice Number are specified the application filters invoices which are for the Account ID.
    Invoice ID
    The ID of the invoice that is printed.
    From Invoice Number
    The starting invoice number from which the invoices are printed.
    To Invoice Number
    The last invoice number of the printed invoices.
    Print Format
    The print format of the invoice. By default, the format is Transaction Code Summary.
    Note: You can modify the print format.
    Output Format
    The output format for the invoice. By default, the format is PDF.
    Note: You can modify the output format.
  3. Set the parameters in the Report Parameters Options section:
    Print Batch Summary
    Select this check box to print only the first summary page of the report.
    Note: The invoices are not printed.
    .
    Include Batch Summary
    Select this check box to print the Batch Summary page and the invoices. The accounts of the invoices are included in the summary page.
    Group By Transaction Type
    Select this check box to include the charge details based on the selected print format. Based on the Transaction Type the invoices are grouped and totalled.
    Include Payments
    Select this check box to include the details of all the payments or credits associated with the invoice in the invoice.
    Show Credit Card Details
    Select this check box to include the number and expiration date of the credit card when the Pay Type is set as Credit or Debit in the invoice.
    Note: 
    • By default, this check box is selected.
    • Except the last four digits, other numbers of the credit card are masked.
    Print Transaction Comments
    Select this check box to print the comments of the transactions after the Transaction details.
    Show GST breakdown
    Select this check box to display the amount of GST taxes separately in the Summary section. However, GST amount is not displayed in the Totals Information section.
  4. Click Print Preview to print the report.
    Note: 
    • You can select the sort options in theSort By section. Available options:
      • Account Name
      • Account Number
      • Account Type
      • Invoice Number
    • By default, the invoices are sorted based on the Account Number.