Room Reconfiguration

Use the Room Reconfiguration Tool screen to:

  • Modify the status of the Inactive rooms to Active.
  • Modify the Inventory Date of Active rooms.
  • Convert Group Block Room Types for the specified date range.
  • Convert Booking Agency Block Room Types for the specified date range.
  • Convert Unblocked Guest Stay Room Types for the specified date range.

Activate Inactive Rooms

You can reset the status of an Inactive room to active. A new room record is created for the room with the dates that overlap the dates of an existing record. The application resets the date of the old Room.

For example, Room 101 is remodeled from Superior Queen Room Type to Luxury Queen Room Type on 01 March 2018. An existing record for room 101:

  • The Room Type is set to Superior Queen.
  • The Inventory Start Date is 01 January 2016.
  • The End Date is not specified.

A new record for the room is created with this data:

  • The Room Type is set to Luxury Queen.
  • The Inventory Start Date is 01 March 2018.
  • The End Date is set to Null.

Therefore, the existing room records end date must be set to 28 February 2018. All the rooms with Room Type Superior Queen are reset to the new Room Type on or after 01 March.

Change Inventory Dates

You can modify the room inventory dates when the inventory dates of the existing record of a room overlaps the inventory dates of a new record for the room.

For example, Room 101 remodeling is rescheduled. The remodeling of the room is delayed and the room typeis not changed to Luxury Queen until 01 July 2018. You must reset the End Date of the room 101 (SUPQUE room) to 31 May 2018. However, this date overlaps the inventory Start Date of the room 101 (LUXQUE room) set to 01 March 2018. The room is reconfigured to reset the date from 01 March to 31 March for the LUXQUE Room ID. Effectively, the Luxury room continues to be a Superior Queen room until 31 March 2018.

Converting Unblocked Stays, Booking Agency and Group Blocks

When the hotel remodels rooms from one room type to another, the old room type is no longer valid after a period and must be replaced with the new room type. The room reconfiguration functionality enables you to change the future guest stays that are assigned to the old room type to the new room type.

The same process is applicable for group blocks or booking agency blocks.

For example, Room 101 is reconfiguring guest stays to new room type. All the Superior Queen Rooms are converted to Luxury Queen rooms on 01 March 2018. You can update the guest stays. The Old Room Type must be set to SUPQUE, the New Room Type is set to LUXQUE and the Start Date must be set 01 Mar 2018. The end date is not specified. The application checks the settings of the Convert Group Blocks, Convert Unblocked Guest Stays and the Convert Booking Agency Blocks check boxes to update the guest stays and group blocks on or after 01 March 2018, to the new room type.