Transferring the advance deposits to a guest folio

To transfer the advance deposits:
  1. Select Front Desk > Accounts > Advance Deposit.
  2. Select the To Guest Ledger in the Activity field. The Account and the Folio fields are enabled.
  3. Select the value for the Associated Deposit field.
  4. The application defaults the Account field with the corresponding guest stay account.
  5. Select the value for the Folio field. The application populates a value in the Amount field.
    Note: If folio is not specified, the applications posts the charge to the same folio that the room charge is posted to. The system will look for an applicable auto transfer rule:
    • a rule for the transaction code, and the transaction code is the default room transaction code. If there is no applicable rule for the default room transaction code for the other rules, the application looks for a rule that uses the Transaction Type of Room.
    • the destination account of the auto transfer rule is the same account.
    • the rule is valid for the arrival date of a checkin transfer or batch transfer. The rule is valid for the hotel date, for a manual transfer.

    If the folio is not specified for the deposit and there is no applicable auto transfer rule, the application posts the advance deposit amount to the guest folio.

  6. Click Save. A folio posting is created for the amount.