Generating Arrival List Report

To generate the report:

  1. Select Administration > Reports > Front Desk > Arrival/Stay Over/Departure/In-House > Arrival List Report.
  2. Specify this information, in the Report Parameters section:
    Property
    The property to view the records of the booking agency.
    Group Confirmation
    The code to represent a group confirmation.
    Rate Plan
    The rate plan code. The report includes all the reservations for the selected rate plan.
    Room Type
    The room type to view the report information.
    Source of Business
    Select the source type from the available options such as Third Party, Corporate, Sales Department, Travel Package and others.
    VIP
    Provide the VIP level code.
    Building
    The building code assigned to the room based on which the report includes the rooms that are matched.
    Floor
    The floor code assigned to the room based on which the report includes the rooms that are matched.
    Wing
    The wing code configured to the room based on which the report includes the rooms that are matched.
    Loyalty Membership Level
    The loyalty level associated with the guest.
    Status
    The status of the guest stay.
    Market Segment
    The market segment code. The report includes all the reservations for the selected market segments.
    Note: You can select multiple market segments.
    Track
    The Track code associated with the market segments.
    Note: 

    You can select more than one Track code for a market segment.

    Geographic Code
    The Geographic code associated with the location.
    Note: 

    You can select more than one Geographic code for a location.

  3. Specify this information, in the Report Options section:
    Include Additional Guests
    If this check box is selected, the report displays the details of secondary guests added to the room.
    Include Guest Notes
    If this check box is selected the report displays the guest notes provided in the Guest Notes field of the Guest Stay record.
    Include Reservation Notes
    If this check box is selected, the report displays the reservation notes provided in the Guest Stay record.
    Include Notes
    If this check box is selected the report displays the notes provided in the tab of the Guest Stay record, but does not include notes marked as private.
    Only VIPs
    If this check box is selected the report displays the details of the VIP guests only.
    Show Package Rates
    If this check-box is selected, the report displays all the room amounts where the rate is a part of a package.
    Only Lease
    If this check box is selected, the report displays show guest stays with a lease and will display both lease guest accounts with the expected lease name and lease number.
    Include Loyalty Membership Level
    If this check box is selected the report displays the details of the loyalty level related to the guests as provided in the Guest Stay record.
    Show Rates
    If this check box is selected, the report displays the Rates report column.
    Group By Building
    If this check box is selected, the report includes information related to building, wing and floor. The report is grouped by the building code and includes the associated Reservation data.
    Note: 
    • The report is categorized based on the building defined at the Room Type level.
    • If the rooms have no building assigned, ‘No Building’ text is displayed in the report.
    Include Gender
    Select this check box to include the Service Demographic for all reservations that have the gender of the guest specified.
    Include Service and Pay Grade
    Select this check box to include the Service Demographic for all reservations that have the Service and Pay Grade value specified.
    Suppress Names
    Select this check box to exclude the guest name, alternate guest name, share guest name and additional guest names for all reservations.
    Include Activities
    Select this check box to include the details of the activities that are associated with the guest stay.
    Note: The cancelled activities are not included.
    Include Arrival/Departure time
    Select this check box to include the Arrival and Departure time of the primary and additional guests.
    Note: By default, this check box is selected.
    Include Hotel Arrival/Departure time
    Select this check box to include the Hotel Arrival (Check-in) time and Hotel Departure (check-out) time of the primary guest. The Hotel Arrival and Departure time of the additional guest is also included using the ‘/’ separator symbol.
  4. Select this check box to include the Service Demographic for all reservations that have the gender of the guest specified.
  5. Select the sort options in the Sort By section.
  6. Specify the Start Date and the End Date in the Date Range field.
  7. Click Print Record.