Setting the number

Select Administration > Property > Sequence Numbers. The Sequence Numbers screen is displayed.

Click the Tax Invoice tab.

Specify this information:

Note: When the FISCAL property parameter is set to PT and the value of Last Used Sequence Number field is greater than or equal to 1, the fields Tax Invoice Prefix and Validation Code are protected.

Tax Invoice Prefix

The alphanumeric prefix included to the beginning of sequence number. The length ranges from 1 to 3.

Note: You cannot modify this value if the FISCAL property parameter is set to PT and the Last Used Sequence Number is greater than or equal to 1.

Beginning Sequence Number

A numeric value.

Note:

The minimum value is 1 and the maximum value is 999999999999999999.
You can select Reset Beginning Sequence Number from Actions menu to modify the value. This option is disabled when the FISCAL property parameter is set to PT.

Last Used Sequence Number

The minimum value is 1 and the maximum value is 999999999999999999.

Tax Invoice Number Setting

The option to include the Fiscal Year as a prefix or suffix in the invoice number. Possible values:

Fiscal Year as Prefix
Fiscal Year as Suffix

Note:

The Tax Invoice number is displayed on the tax invoice.
You cannot modify this value if the FISCAL property parameter is set to PT.

Fiscal Year Separator

The symbol used to separate the fiscal year.

Note: You must specify this value if Fiscal Year shall be prefix or suffix as part of the invoice number..

Validation Code

The predefined invoice type codes obtained from the Independent Authority for Public Revenue (IAPR).

Note:

This field is enabled when the FISCAL property parameter value is set to GE.
You cannot modify this value if the FISCAL property parameter is set to PT and the Last Used Sequence Number is greater than or equal to 1.

Fiscal Sequence Name

The predefined fiscal invoice name obtained from the Independent Authority for Public Revenue (IAPR).

Note: This field is enabled when the FISCAL property parameter value is set to GE.

Fiscalization Type

The type of Fiscalization for the selected invoice record.

Note:

This field is enabled when the FISCAL property parameter value is set to GE.
By default, the value is displayed.

Fix Number Length

The total number of characters allowed in the invoice number for the Tax Invoices. The invoice number is a combination of prefix, leading zeros, and the sequence number.

Note:

You must specify this value for Philippines.
You must specify the sequence number that does not exceed the value in this field.
The maximum value is 18.
When the FISCAL property parameter is set to PT, the combination of Prefix and Sequence Number must not exceed 50 characters.
Zeros are included in the beginning of the sequence number, if required. For example, If Fix Number Length is 10, prefix is 2023 and the sequence number is 450. The generated invoice number is 20230000000450.

Specify this information in the Year End Reset Options section:

Reset Scheduling

The moment when the sequence number must be reset. Available options:

Each Calendar Year
Note: This value must be selected when the sequence number resets on 01 Jan of each year.
Each Fiscal Year
Note: This value must be selected when the Fiscal Year does not match the Calendar Year and the sequence number resets on the first day of each Fiscal Year.
Never

Reset Sequence to

The numeric value at which the sequence begins, after the reset.

Note:

You must specify this value only if Reset Scheduling is defined.
The Minimum value is 1 and the maximum value is 999999999999999999.

Note: You cannot modify the value of these fields if the FISCAL property parameter is set to PT.

Click Submit to save the record.