Tax invoice at payment - An Overview

To enable the functionality to generate tax invoices at payment, you must select the property parameter TAXINVATPAYMENT. If this functionality is enabled, and you make a payment, part of the payment is considered a tax payment. HMS collects the tax payments and generates a tax invoice for the guest. Taxes are calculated based on the charges incurred by the guest. When an A/R transfer is made, HMS only generates a payment receipt and the tax invoice is generated when the actual payment is made by the concerned entity in the A/R system. HMS keeps track of taxes paid and taxes due to determine the tax amount to cover with the payment. If the payment is more than the charges, the taxes are calculated based on the property parameter TAXINVATPAYADVTRAN which identifies the transaction code used to calculate advance payment taxes. The tax group on this transaction code is used to calculate the tax. When you post a payment, a pop-up is displayed by the system to generate a tax invoice. This pop-up is also displayed when you carry out the following invoice processes:

• Invoice
• Credit Notice
• Cancel/Void
• Payment Receipt
• Non-VAT Invoice
• Direct Bill Transfer Receipt

The system tracks the following totals for each account based on the charges posted:

• Vatable Amount
• Vat Amount
• Amount Before Vat (always Vatable – Vat)
• Non-Vat Amount
• Local Tax Amount