This procedure is used to automatically create individual items when they are delivered or returned.
The following prerequisites must be met:
To fulfill the prerequisites above, one of the programs for delivery or return processing will be in use. Follow the steps below to automatically update the individual item(s) being processed.
Specify the appropriate option to automatically create an individual item. This will call 'Individual Item. Create Auto' (SOS160). The item number, transaction type, and quantity are displayed. Necessary initial information is specified in panel E.
Enter 1 in the field Create individual items.
Specify the number series ID in field Series. The serial number must be of type 45.
Specify a numerical value in field Serial no. If the quantity is greater than 1, the numerical value has one added to set the next serial number.
Specify a format for the individual item in field Ind itm no from. The possible formats are:( No format specified - the sequence number from the specified number series is retrieved.( Numerical value specified - this value acts as a starting number. It is then increased by one if the quantity is greater than 1.( Alphanumeric value specified - all the individual items will receive this value as their individual item number. This means that the number must be changed for each before they are finally generated and entered into the individual item file.( Alphanumeric prefix with '-' following - the individual items will receive the alphanumeric prefix followed by a sequences number starting at 1. For example, when ABC- is specified in field Ind itm no from, then the individual items created will have names of ABC-1, ABC-2, etc.
A current individual item can be specified in field Ind item templ. All individual items created from this template will then contain the same information.
Necessary detailed information is specified in panel F. If a template was specified, that information will be automatically displayed here. Information from the programs for delivery or return processing will also displayed here. All this information can be changed. Create the individual item header.
Call 'Individual Item. Update Auto' (SOS161) using either the panel sequence or option 11 = Lines. The number of individual items equaling the quantity of the specified item actually delivered is automatically created in the temporary file. At this stage in processing these items have status 10, signifying they are only created in the temporary file. The name and retrieved information can be changed before the individual item is entered in the individual item file. If any changes are made, then this is signified by a status change to 20.
After the changes are approved, the individual items are created and entered into the individual item file using option 13 = Crt ind items or F14 = Update all. When the individual items are entered in the individual item file, their status is set at 60.