Workflow for advance payment documents (only if advance invoice setting is 3 = Prepayment calculated)

Non-stocked orders require the customer to pay an advance amount in order to release the planned acquisition orders. These include planned purchase orders, planned distribution orders, planned manufacturing orders and planned work orders. The advance amounts are set up in the advance invoice types.

Using the related option for prepayment details (CTRL+51) in (OIS101) brings you to 'Prepayment Details. Open' (OIS123). You can manually modify the calculated amount and reverse an advance payment proposal in the case of credit and repayment to the customer.

Fields for advance payment proposal details per order line can be added in the information view used on (OIS101/B).

When the customer order is finalized, a message is displayed: 'Confirm creation of a payment proposal or advance payment proposal'. When the proposal creation is confirmed, the calculated amount will automatically create an advance payment proposal.

Stopped planned purchase orders will be assigned the warning message U on order-initiated sourcing, but not when created with a supply chain. When a user tries to manually release a sourcing proposal, an error message appears indicating that unpaid payment proposals remain.

Note: Warning message U = The planned order is connected to a customer order that has not been paid.

When the customer order allocates the available stock, it must be paid in full like a normal stock order for these types of customers.

Payment of this invoice is done as in the payment document scenario. When the invoice is paid, the planned PO is released and the advance invoice is printed.

The advance invoice is automatically reconciled against the payment.

When incorrect stock balances and deviations are reported for a picking list line, the customer must be credited manually.

Advance invoice type (only if advance invoice setting is 3 = Prepayment calculated)

'Advance Invoice Type. Open' (OIS122) contains control objects from the customer master and item master tables. This program determines how the advance invoice amount is calculated. The selection table is created from 'Advance Invoice Selection Table. Open' (OIS121) through (CMS016).

When a customer order line that is sourced by either a supply chain or by order initiation is specified, a check is done against the advance invoice type program to calculate the advance invoice amount. The advance invoice amount is rounded off according to the settings in 'Currency. Connect Rounding-off Rules' (CRS053) with the new rounding-off category 60.

Automatic creation of payment proposals

When the goods arrive (goods received), the customer is notified and the remaining amount becomes part of the payment document process (see above).

When you run the payment proposal process with order-initiated lines or order lines sourced from a supply chain, the allocation of the customer order line creates a payment proposal in status 10 automatically. As long as the payment proposal has status 10, further allocation activities will try to aggregate the delivery.

Advance payment document

The advance payment document looks like the advance invoice except that order line information is printed, such as item number and a reference to the specific order line.

Flowchart

Payment using M3 Cash Desk

On-account (Multiple occurrences in flow chart)

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