This document explains what happens in the point of sale (POS) system and in M3 when a customer wants to deposit money to his/her own account in a shop.
Information about the customer and the amount to be paid is entered in the point of sale system. The money is paid to the customer's account and a cash receipt is given to the customer. Sales information is uploaded to M3 via a point of sale interface. The accounts receivable and general ledger are usually updated on a later occasion, but can sometimes be updated immediately.
The following files are updated:
The customer wants to make a payment to own account
The customer wants to make a payment to his/her own account at the point of sale in the shop. The customer can use the money on the account to pay for items bought in the shop, for example.
Enter customer information in the point of sale system
The customer number and the amount to be paid to the customer's account are entered in the point of sale system.
Enter the payment to customer's account
The payment to the customer's account is entered in the point of sale system and a cash receipt is created.
|Cash Receipt No. 123457|
|10001||Deposit to account||500.00|
Upload sales information to M3
After the payment is entered, it is uploaded to M3 through the point of sales application programming interface 'POS sales tickets interface' (OPS270MI). Two different transaction types are used:
The OPSALE sales ticket input file is updated as described in this table:
|Transaction type||Customer No.||Payment method||VAT||Amount|
Update accounts receivable and the general ledger
Accounts receivable and the general ledger are updated in batch through 'POS Sales Ticket. Update' (OPS280). The 'Financial interface' parameter in (OPS280) must be selected before batch is run.
Transaction type 4500='Payment to account' is used to determine how the update of accounts receivable and the general ledger is performed. A record to the customer's credit is created in the accounts receivable. This record has to be matched manually against any open invoice.
For the general ledger (FGLEDG), these accounting events and accounting types are created:
|Accounting event||Accounting type||Amount||Customer No.||Bank operation|
Note that a bank operation is retrieved from the selected payment method.