Move Cash between Cash Desks in Cash Desk

This document explains how to conduct a cash movement transaction between two cash desks on one screen in 'Cash Payment. Open' (OIS215).

Background

Companies using several cash desks often need to be able to move cash between the cash desks in an easy, logical way. For these companies, it is important to be able to move cash to and from a safe deposit box when maximum cash desk amount limits have been reached or when more money is needed in the cash desks where the customers pay.

Before you start

The 'Accounting cash movement' field in (OIS210/F) must be filled in.

Follow these steps

  1. Open (OIS215), and select F18='Cash movement'.

  2. Specify the required information in the pop-up window. Press OK.

  3. The transaction is displayed in the subfile in (OIS215/B).

  4. Select F14='Validate payment' to validate the transaction.

  5. The transactions can be viewed in 'Cash Payment. Display' (OIS219) and in 'Cash Desk. Validate' (OIS217/B) for both the supplying cash desk and the receiving cash desk.

  6. Validate the cash desks in (OIS217). If 'Transfer to FIM' is enabled in (OIS210/F), the transactions automatically update financials; otherwise, 'Cash Desk. Transfer to FIM' (OIS218) must be run.

Workflow

A pop-up window is accessible using F18='Cash movement' in (OIS215). It contains the following fields:

The information in the pop-up windows will be shown in the subfile in (OIS215/B). Use F14='Validate Payment'.

'Cash Desk. Validate' (OIS217) is used to validate the cash desks. Since cash desks are validated individually, an intermediary account is necessary between the two accounts connected to the cash desks in 'Bank account ID' in 'Cash Desk. Open' (OIS210/F) in order not to get unbalanced account transactions. This intermediary account is set up in the field 'Accounting cash movement' in (OIS210/F) for every cash desk, and the account chosen for the supplying cash desk will be used as an intermediary account for the transaction.

When you validate the supplying cash desk in (OIS217), the account connected to the supplying cash desk in 'Bank account ID' in (OIS210/F) is credited and the intermediary account is debited. When you validate the receiving cash desk in (OIS217), the intermediary account is credited and the account connected to the receiving cash desk in 'Bank account ID' in (OIS210/F) is debited.

If 'Transfer to FIM' is enabled in (OIS210/F), the transactions automatically update financials when the cash desks are validated; otherwise, 'Cash Desk. Transfer to FIM' (OIS218) must be run. You can then view the transactions in 'Cash Payment. Display' (OIS219).

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