Define Alias Number

This document explains how you connect an alias number to an item. This number functions as an alternative identification of an item. An item can be connected to several alias numbers.


An alias number is created and connected to an item.

An alias number is created as an alternative number to the item number. An alias number reflects a certain relation. For example, an alias can be the same as the supplier number.

The created alias number is saved in the MITMAS table and can be reviewed in 'Item. Connect Alias Number' (MMS025).

Before you start

An item must have been created in 'Item. Open' (MMS001).

Parameters to Set

Program ID/Panel Field The field indicates …
(MMS025/B) Alias category

…the type of alias number.

The valid alternatives are:

01 = Popular number.

02 = EAN (European Article Numbering) or UPC

(the American equivalent to EAN).

03 = External database (not used by M3).

04 = Manufacturer's item number.

…05 =…Supplier's item number.

06 = Customer's item number

07 = Assortment

09 = EDI partner's item

Alias types 84-88 are used only in fashion (MMS076 or


84 - 87 = As defined in MMS024

…88 = Style number - cannot be entered, always


(MMS025/B) Alias Qualifier

...additional information about the alias category. Note: This should only be specified if alias type 02 or 03 is used. If alias category 02 (EAN number) is used, specify the type of EAN number as follows:

EA08 = EAN 8, an EAN number containing eight digits

EA13 = EAN 13, an EAN number containing 13 digits

DU14 = DUN14, a packaging variant of an EAN number.

UPC = UPC number.

If alias category 03 (external database) is used, it is possible to define the qualifier ID as you wish. For other alias categories, the alias qualifier is not used.

(MMS025/B) Season

…the season and is used to connect styles to the time periods when they are valid.

Seasons can be used:

* In customer order entry to ensure that only items connected to a certain season are entered on an order.

* When simulating sales prices to calculate only those items for the season specified.

* As a statistics field in orders received statistics and sales statistics. The season entered in the project field on the order line.

(MMS025/B) Alias number

…the alias number, which is an alternative ID for an item. It can be defined so that an item has several alias numbers and can be searched in different ways.

This can be an EAN code or supplier's item number. Every alias number is connected to an alias type which regulates the information used as the alias.

The same alias number can be used for several items. Example:

When two different customers regularly order the same item, but each has its own item number for it, these two numbers can be entered as alias numbers for that item. The alias numbers can then be used during customer order entry.

When entered, the alias number is automatically changed to the correct item number.

(MMS025/B) Valid from

…the date the alias number becomes valid. The field is optional. If it is left blank, the alias number becomes valid as soon as it is entered.

(MMS025/E) Partner

…an external trade partner. The alias type determines the type of partner in question.

The table below shows the alias type and the resulting partner type

Alias Type Partner Type

02 Manufacturer

03 Manufacturer

04 Manufacturer

05 Supplier

06 Customer

08 Customer

(MMS025/E) Sequence number

...the sequence number, which regulates the order in which items are displayed when a popular number is used. This number is optional and can be defined in any way.

The sequence number is used during full-screen entry of customer order lines in (OIS101).

(MMS025/E) Quantity …the included quantity to be proposed for this alias number during customer order entry.
(MMS025/E) Alternate U/M

The field indicates the U/M of the alias number.

If the alias number is a DUN14 number (type 02 and qualifier DU14), the alternate U/M entered will be proposed as the sales U/M when entering customer orders.

If the alias type is 1=Popular number, an alternative U/M must be entered in combination with a quantity. If the quantity is 0, the basic U/M is used.

In all other cases, the item's basic U/M will be used.

Follow These Steps

  1. Start 'Item. Connect Alias Number' (MMS025).

  2. On the B panel, select an sorting order in accordance with the alias types you are about to create. Note that new entries cannot be made for sorting orders 1 - 5. The following alternative sorting orders are available:


    1 = Alias type, qualifier, item number, alias


    2 = Alias number, alias type, qualifier, item


    3 = Alias type, qualifier, alias number, item


    4 = Item number, alias type, qualifier, alias


    5 = Season, alias number, alias type, item number


    11 = Item number, popular number

    12 = Popular number, sequence number, item number.


    21 = Item number, qualifier, manufacturer, from

    date, EAN number

    22 = Qualifier, EAN number, manufacturer, from

    date, item number

    23 = EAN number, qualifier, manufacturer, from

    date, item number.


    31 = Qualifier, item number, reference number,

    manufacturer, from date

    32 = Qualifier, reference number, manufacturer,

    from date, item number.


    41 = Item number, manufacturer's item number,

    manufacturer, from date

    42 = Manufacturer's item number, manufacturer,

    from date, item number.


    91 = Item number, EDI partner's item number, EDI

    partner, from date

    92 = EDI partner's item number, EDI partner, from

    date, item number.

  3. Fill in the 'Alias Category' field and the 'Alias Number' field and click New or Option 1.

  4. On the next panel enter the necessary data. Which panel is next depends on the alias type selected. See parameter descriptions.

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