Basic Settings for Requisition and Distribution Order

This settings document explains how to make the settings in 'Req/Distr Order Type. Open' (CRS200).

The requisition/distribution order types are user-defined. Many default values are set, for example, the view that should be used in the order flow.

There are four valid stock transaction types, which constitute the foundation for creating user-defined requisition/distribution order types. These are:

The stock transaction types are not user-defined. They are retrieved from 'Stock Transaction Type. Open Standard' (CRS205).

Allocation and dispatch settings

The allocation and the dispatch handling should also be set up for these order types. This can be done in several ways and are described in these documents:

See Allocation and Cross-Docking Concepts

See Dispatch Handling

More special settings for Distribution order are described in Settings for Distribution Orders.

Outcome

Requisition and distribution order types are defined in 'Req/Distr Order Type. Open' (CRS200). Order types are saved in the (MGTYPE) table.

This process is used in requisition and distribution orders to manage the order flow and the views.

Before you start

Follow these steps

The (CRS201/F/G/H) panels

These panels define how each field is used when working with requisition and distribution order entry. The F panel is for the order head fields. The G and H panels are for the order line fields.

  1. Open 'Req/Distr Order Type. Open' (CRS200). Use the B panel as opening panel.

  2. Set the panel sequence to EFGHIJK.

  3. Define an order type in the 'Order Type' field. Select a stock transaction type in the 'Stock transaction type' field. These are the valid alternatives

    • 40 = Requisition order receipt (put into stock)
    • 41 = Requisition order issue (take out from stock)
    • 51 = Distribution order (movement between warehouses)
    • 92 = Replenishment (movement within a warehouse)

    These stock transaction types are retrieved from 'Stock Transaction Type. Open Standard' (CRS205).

  4. The 'Next manual function' field indicates which function, in the flow of allocation and dispatch, is the next one to be performed manually. Depending on the combination of transaction type and next manual function, these will be the number of fields in the order type detail panels:

    • - Defaulted
    • - Defaulted and protected
    • - Default protected and hidden.

    This prevents invalid combinations of parameters and makes it easier to create distribution and requisition order types.

    Note: The next manual function for transaction type 40='Requisition order receipt' is set to 5, 6, or 7.
  5. Click F13 on the (CRS200/B) panel, followed by F14 on the (CRS200/P) panel. 'Requisition/Distr Order Authority. Open' (CRS202) is displayed.

    Note: The (CRS202/B) Panel Authority for Order Types program is only used if you want to set authorization per order type(s) for users. If you do not specify authorization, users have access to all order types. Authorization is defined per order type, facility and warehouse. The table can either include or exclude authorization for order type(s).
  6. Specify the Authorized field on the (CRS202/B) panel. This field activates a list in 'User. Open' (MNS150).

  7. Specify the (CRS202/E) panel and the 'Order type' field for which the user should, or should not, be authorized to use. Specify one of these values in the 'Include/Exclude order type' field:

    1 = The order types listed can be used, but no other types

    2 = The order types listed cannot be used, but all other types.

  8. For the statistical fields, specify an explanation for the order type in the Name field. Example: Req Ord – Not Rel for Alloc or Distr Ord – Pick List Printed.

  9. The 'Transaction sign' field displays how each standard transaction type affects stock. It is retrieved from (CRS205) and cannot be changed.

  10. The 'Affect statistics' field's deviation field is a code for how transactions for this transaction type should affect the item statistics field in question. This is user-defined and can override the 'Affect statistics' field's standard fields, which are retrieved from (CRS205).

    Example for a requisition order issue:

    • B) Transaction sign – (minus) = The physical stock is decreased with the entered positive quantity, and is increased if the entered quantity is negative.
    • C) Used quantity – (minus) = The Statistical field for used quantity is decreased. If the quantity is negative the statistical field is increased.
    Note: The transaction sign field = minus and the 'Used quantity' field = minus. Minus plus minus is equals plus. This means that the 'Used quantity' field is in fact increased when a positive quantity is entered, which is correct when items are taken out of stock.

    Example for a requisition order receipt:

    • Stock transaction type 40='Requisition order receipt' (put into stock)
    • B) Transaction sign + = The physical stock is increased with the entered positive quantity, and decreased if the entered quantity is negative.
    • Used quantity – (minus) = The statistical field for used quantity is decreased, if the quantity is negative the statistical field is increased.
    Note:  The transaction sign field = + (plus) and the used quantity field = minus. This means that the Used quantity field is decreased when a positive quantity is specified. This is correct because when items are put into stock, used quantity will decrease.

The (CRS200/F) panel

010

Print transaction log whether and how a list of transaction records should be printed when requisition or distribution orders are entered.

015

Proposed status on stock transaction header must be set to 15 for allocation to be possible.

035

Allow order line entry for several warehouses indicates whether requisition or distribution order lines can be created for more than one warehouse on the same order.

040

Propose quantity when entering bill of material (BoM) issue transaction specifies if the transaction quantity (order quantity * quantity in the BoM) should be proposed automatically when order lines are created for material in product.

045

Check availability upon line entry specifies if a check should be made against the available to promise (ATP) upon order line entry.

055

Allow balance status other than 2='Approved' indicates whether order lines could be created for item balances other status then approved (status 2).

065

Type of order number check specifies whether an order needs to be related to a specific order number (manufacture, purchase, and maintenance, service or project order) Alternative 0 indicates that no check is performed.

070

Allow issue of non-stocked items indicates whether order lines can be created for non-inventory items (with or without picking list reporting). Order lines with non-inventory items are printed at the end of the picking or distribution lists if they are included.

The (CRS200/G) panel

Reference text type defines what additional information that would be given in the material plan and the (MITTRA) file.

For distribution orders (51) this is set to 1 = From to warehouse.

For stock movement orders (92) this is set to 2 = From to location.

110

Number series indicates the identity of the number series used when automatically generating an order. A number series is user -defined in 'Number Series. Open' (CRS165). For Req and Distr orders, number series type 14 = Req and Distr orders must be used when creating a new number series.

115

Allow different dates on lines, is used for allowing different receipt dates at the receiving warehouse per distribution line (active, 1) or only be allowed to be changed on the order header (non-active, 0). This is only for distribution orders (51).

140

Apply message if quantity on-hand becomes zero after transaction specifies whether a message should be displayed on the entry record and whether it should have an asterisk printed on the picking list and distribution list.

145

Apply message for items with issue message controls if a message should be created for issue message controlled items in accordance with the 'Issue message' field on the (MMS001/F) panel.

150

Update log when order lines are changed indicates if transaction quantity, date and responsible user should be stored when an order line is changed.

155

Permit use of alternative units of measure, if alternative unit of measurement are allowed on the item, in accordance with the 'Alternate U/M in use' field on the (MMS001/E panel) then it can be overridden here.

160

Facility owner, indicates which facility is used to be the owning facility and populate the order header (MGHEAD) when manually raising a distribution order in (MMS100) or from a proposal in (DPS170).

blank = The facility of the 'from' warehouse

TF = The facility of the 'to' warehouse

The (CRS200/H) panel

205

Packaging Action indicates if any packaging action should be taken.

The valid alternatives are:

0 = No

1 = Yes.

See Performing Packaging Actions.

225

Default priority indicates the priority to be used as the default when entering requisition and distribution orders. The priority can be as high (0–4), normal (5) or low (6–9). The priority is displayed in the availability survey.

250

Credit order account entry must be active for cost accounting to work. If the accounting for a distribution order should be treated as a credit order for the supplying warehouse, parameter 250 must be activated.

255

Dispatch policy indicates the design of the dispatch process. A dispatch policy is assigned the delivery created when entering order lines. Dispatch policy is set in (MWS010).

See Basic Settings for Dispatch Handling.

260

Reschedule when pre-allocation supply side indicates whether a change of date for the pre-allocations acquisition order line will result in the confirmed delivery date on the pre-allocated demand order line being rescheduled.

265

Pre-allocation maintenance on quantity change indicates whether the pre-allocation maintenance program (MWS121) should be triggered by a change of quantity on a pre-allocated order.

0 = No

1 = Only for change of quantity on the acquisition order

2 = Only for change of quantity on the demand order line

3 = For any change of quantity.

Note: You will always get a warning if a pre-allocation exists. If you ignore the warning and this parameter is 1, 2 or 3, then (MWS121) will start automatically so you can maintain the pre-allocation quantity changes

320

Allocation below safety stock defines whether it should be allowed to reduce the on-hand balance for the supplying warehouse below safety stock.

335

Representative transaction indicates whether the order should update the statistics and history (normally activated).

350

Auto-deletion of order after final reporting controls if the order automatically should be deleted when it is closed.

360

Two-step put-away indicates whether two-step put-away is activated.

370

Return document control. Return document control can be used to create a separate inbound delivery status (OQPGRS)=68. When the return document is printed (option 16 in MMS100) the status will be increased to 70. These statuses can be used for selection in the 'Goods Receipt Toolbox' (MWS442).

The (CRS200/I) panel

500

New order per product when BoM requisitioning indicates if a new order should be created for each product when requisitioning via a bill of material.

505

Accumulate requisition order value indicates whether to accumulate the requisition value on the order header.

525

Default purchase order type indicates the default purchase order type used when purchase requisitions are created.

540

Update lowest picking location indicates whether the lowest stock location should be updated for a picking list.

555

Default view is user-defined and determines what fields are to be displayed as well as how the data is to be calculated. This is the view in 'Order Lines' (MMS101).

560

Default panel sequence for order lines in (MMS101).

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