Create Leasing Agreement Header

This document explains how you specify basic data for a leasing agreement, a so-called leasing agreement header.

You create basic data for leasing agreement when the customer wants to rent a machine or any other equipment for more than a year.

Outcome

A leasing agreement header is created with a unique agreement number.

The basic data in the agreement header contains:

You use the leasing agreement header as a starting point when customers ask for a rental agreement instead of buying the individual item. You enter the agreement header in 'Leasing Agreement. Open' (LTS100).

You connect individual items to the agreement header in 'Leasing Agreement. Open lines' (LTS101)

The leasing header updates the following fields:

Before you start

Basic data for leasing agreements must have been specified. See Creating Leasing Agreement and Define Rules for Leasing Agreement Header.

Follow These Steps

  1. Start 'Leasing Agreement. Open' (LTS100).

  2. Press F13 to proceed to the P panel and select the A panel in the 'Opening Panel' field. Press Enter to proceed to the A panel.

  3. Select option 1='Create'.

  4. Specify an agreement number.

    If the field is left blank an agreement number is suggested from the agreement number series.

  5. Specify a customer number in the 'Agreement customer' field.

    The customer is retrieved from 'Customer. Open' (CRS610).

  6. Specify an address number for a specific customer site.

    This field is used when the customer has several agreement sites. You specify address number in 'Customer. Connect Address' (OIS002).

  7. Specify payer if the agreement is to be paid by any other than the customer or the payer specified for the customer.

  8. Specify from which date the agreement is valid, in the 'Valid from' field.

    If you leave the 'Valid from' field blank the agreement will be valid until further notice.

  9. Specify the number of periods that the agreement will extend over.

  10. Optionally, specify the customer's order number.

    The customer's order number acts as a reference to the customer's own order number and is printed on external documents.

  11. Review and, if needed, change the information in the 'Facility' and 'Agreement order type' fields, suggested from the customer.

    In general, facility is a way to divide the company into geographic areas.

    The agreement order type regulates if the agreement is a quotation or a valid agreement.

  12. Press Enter to proceed to the E panel.

    Specify contact persons, payment terms and conditions (Panel E).

  13. Examine and, if needed, change the information in the 'Agreement customer', 'Our reference', 'Sales person' and 'Currency' fields.

    Agreement customer is suggested from the A panel, and can be edited.

    The registrar of the agreement is automatically suggested in the 'Our reference' field.

    The abbreviation for currency should follow ISO standards.

  14. Specify agreement responsible.

  15. Specify payment terms.

    Payment terms regulate how many days that are allowed to pass between posting of the invoice until the customer pays it.

  16. The agreement responsible is the person responsible for the agreement (who is usually responsible for decisions on pricing and terms).

  17. Optionally, select the reason why the leasing agreement was created.

  18. Select a service responsible.

    The service responsible indicates who has the main responsibility for service on the rental objects. This may be a person or a department head for one or more technicians.

  19. Optionally, specify agreement conditions.

    The agreement conditions states special terms that apply to the agreement.

  20. Press Enter to proceed to the F panel.

    Enter agreement type, price index and number of shifts (F panel).

  21. Decide how the kit price should be printed on the invoice.

    The valid alternatives are:

    0 = Total amount per agreement line

    1 = Both total amount per agreement line and summary lines are printed.

  22. Review and, if needed, change the agreement type that applies to a leasing agreement in the 'Agreement type' field.

  23. Review and, if needed, change the time between invoices in the 'Invoicing interval' field.

  24. Review and, if needed, change the index series in the 'Price index' field to adjust the agreement price up or downward.

    Price index series are specified in 'Price Index. Open' (LTS400).

  25. Review and, if needed, change the time between index adjustments in the 'Index interval' fields.

  26. Specify the utilization of the rental object in the field 'Number of shifts'

    The valid alternatives are:

    1 = 1 shift

    2 = 2 shifts

    3 = 3 shifts

    Note: The rental price in the price list can be different for the different price categories depending on the number of shifts.

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