Create Leasing Agreement Line

This document explains how you connect a rental object to a leasing agreement, a so-called agreement line.

Outcome

By creating an agreement line the following is achieved:

The agreement line attached to a leasing agreement is used:

The leasing agreement line updates the following fields:

Before you start

A valid agreement header must exist in 'Leasing Agreement. Open' (LTS100) see:

Follow these steps

Enter settings

  1. Start 'Leasing Agreement. Open Lines' (LTS101), reached with option 11 from 'Leasing Agreement. Open' (LTS100)

  2. Press F13 to proceed to the P panel.

  3. Specify a panel sequence and choose different entry options. Press Enter to return to (LTS101/B). For more settings in (LTS101) see: Define rules for leasing agreement line

    This instruction is for a detailed entry where all detailed panels are displayed.

Enter a rental object

  1. Create a new agreement line by either

    • Selecting one of the individual items in the field 'Individual item number'.
    • Enter a temporary individual item until the rental object is available.

      The allowed individual item types are:

      6 = Not assigned to any specific area

      7 = Leasing Agreement type

      9 = Temporary item

      Temporary, in respect to that the individual item does not require the entry of customer number, location, serial number, and item number.

      If several rental objects will be entered for the same leasing agreement a line number can be entered for each rental object.

  2. Enter an agreement type for a leasing agreement

  3. Press Enter to proceed to the E-panel

Enter contact persons and agreement dates (E-panel)

  1. Examine and if necessary change the information in the fields:

    • 'Individual item number'
    • 'Customer site'
    • 'Address number'
    • Payer
    • 'Sales person'
    • 'Invoicing interval'
    • 'Number of periods'
    • 'Customer's order number'
    • Service responsible

      This information is proposed from the agreement header

  2. Enter the start date for the agreement in the field 'Valid from'.

    The 'valid to date' is set automatically by adding the number of rental periods to the start date.

  3. Enter invoice parameters in the fields:

    • 'Next order date'

      This is the date from which the agreement invoice is to be generated

      The date for the next order date depends on whether the agreement is invoiced in advance or in arrears.

    • 'Start date – invoicing range' and 'End date – invoicing range'

      This is the start date for an invoicing interval. In combination with the end invoicing date, it describes the length of the invoicing interval.

    • 'Invoicing interval'

      This is time, years, months and days that the invoicing interval should be moved forward after the agreement has been invoiced.

  4. Choose if agreement costs connected to this rental object are to be index adjusted.

  5. Press Enter to proceed to the F-panel

Enter index and invoicing values – Panel F

  1. Examine and change if necessary the information in the fields:

  2. 'Index interval'

    This is proposed from the agreement headerprevious panel (E-panel).

  3. 'Invoicing method'

    Invoicing method determines whether the agreement is to be invoiced in advance or arrears.

  4. 'Number of shifts'

    This is number of shifts where the rental object will be used.

    The valid alternatives are:

    1 = 1 shift

    2 = 2 shifts

    3 = 3 shifts.

    The rental price in the price list can be different for the different price categories depending on the number of shifts.

  5. Specify if the agreement is to be invoiced in parts in the 'Split code invoice' field

    This is a way to split up the invoicing of an agreement per rental object. If several rental objects are given the same split these will be invoiced together.

  6. Specify by entering 11 in the 'Hold code' field whether the rental object is to be prevented from being checked out.

    Note: The 'Hold code' field can also updated automatically by the system.

    The valid alternatives are:

    Blank = The agreement is OK - you can check out items.

    11 = The agreement is manually held.

    12 = Customer held in the customer file.

    13 = Customer number missing for the agreement customer from the agreement header, or for the customer or payer at the customer site from the agreement lines.

    14 = Service in progress for an individual item entered in the agreement. Final agreement not yet created.

    24 = Service in progress for an individual item entered in the agreement. Final agreement created.

Display contact information and enter a remark for balance identity

  1. Examine the contact information of the agreement and enter if necessary a optional remark for the balance identity

  2. Press Enter to proceed to the H panel

Enter distribution information for the rental object

  1. Examine and change if necessary the distribution settings in the fields.

    • 'From warehouse'

      This field determines from which warehouse the rental object is delivered. The information is proposed from the individual item file.

    • 'To warehouse'

      This field determines to which warehouse the rental object is returned. The information is proposed from the individual item file.

    • 'Delivery method'

      The delivery method determines how the rental object is transported to the customer. The delivery method is proposed from the customer and created in 'Delivery Method. Open' (CRS070).

    • 'Delivery terms'

      The 'delivery terms' defines responsibilities between the rental company and the customer during the transportation of the rental object to and from the agreement location. Delivery terms are proposed from the customer and created in 'Delivery Term. Open' (CRS065).

  2. Enter if necessary transport information in the information fields:

    • 'Delivery/Return order by'

      This field indicates who has ordered the delivery / return of the rental object.

    • 'Delivery/Return order date'

      Which is the date when the delivery of the rental object to customer was ordered.

    • 'Delivery/Return freight agreement number'

      Which is a freight agreement that is applicable for the delivery or return of the rental object.

Enter manual revenue accounting

  1. Specify manually a specific accounting string for revenues connected to the agreement lines if these should be different from the normal accounting rule.

  2. Specify if the agreement location should refer to a specific:

    • Service order and service order line – in the fields 'Reference order category' 'Reference order number' and 'Reference order line'
    • Project and project element - in the fields 'Project number' and 'Project element'
    • Accounting control object in the field - Specify a name for the revenue 'User defined accounting control object'.This allows you to control account entries. Press Enter to finish and save the leasing agreement entry.
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