Credit and Re-invoice

This document explains how you credit a rental invoice and re-invoice the invoice period with edited amounts. This process can be used on any rental invoice without having to consider invoices created after the invoice that should be credited. It is possible to credit and re-invoice the same agreement multiple times.

This process is useful when errors on an original invoice must be edited and a new invoice should be created with the edited data.

This process is not applicable on leasing invoices.

Outcome

A credit note is created for the entire original invoice with the original tax/VAT details and a new debit invoice is produced with the edited data.

Follow these steps

Create a credit note proposal:

  1. Start 'Rental Invoice. Display/Credit' (STS350) for rental.

  2. Select an appropriate sorting order and identify the invoice that should be credited.

  3. Select option 14-'Credit' for the invoice.

  4. In (STS360/E), select credit type 2-'Credit and re-invoice'.

  5. Specify a reason for the credit and press Enter. A credit and re-invoice proposal is created in 'Rental Invoice Proposal. Update' (STS810).

    Note: It is not possible to approve and create an invoice in (STS810) for an invoice proposal with credit type 2-'Credit and re-invoice'.

Edit credit and re-invoice proposal:

  1. Start 'Rental Invoice Proposal. Update' (STS810).

  2. Identify the credit and re-invoice proposal for the rental agreement.

  3. Select option 11='Prop agr lines'. 'Rental Invoice Proposal. Update Lines' (STS811/K) is opened.

  4. On (STS811/K), the amount is defaulted to the original invoice amount.

  5. Use option 11='Line details' to edit a line. 'Rental Invoice Proposal. Update Line Details' (STS812/K) is opened.

    Note: If no edits are made all lines will be credited and re-invoiced again with same values. A warning message regarding this is displayed if you click Submit without making any changes.
  6. On (STS812/K) the amount is defaulted to the original invoice amount. If the price is changed a new amount is calculated.

    Note: It is possible to set a higher price for the new debit, compared to what was originally invoiced.
  7. Press F3 to return to (STS811/K). The new amount is reflected on the B panel. The new debit amount is displayed and the corrective column is set to 'Yes'.

  8. On (STS811/K), you can also select VAT dates and if the VAT/tax rate date from the original invoice should be used for calculating VAT/sales tax for the re-invoicing.

  9. When all lines are edited, click Submit. A credit note is created for the full original invoice and a new debit invoice is created with the revised values. The invoices can be found in (STS350).

    Invoice range and next invoice date are not changed after a credit and re-invoice.

Related topics