This process is used to start, carry out and finish activities in a project.
The diagram below illustrates the activities in this process.
Starting an activity opens it to report outcome against it. See Reporting below. For project activities that must be time managed, a corresponding activity is opened in Time Accounting (which is integrated with Project Management). Activities in a subproject can be started at the same time.
Different activities can be started depending on the project status. The following can be started when the project is opened:
The following activities can be started when the project is started:
The following activities can be started when the project is closed:
When an activity is started, the element status can be set to a predefined status, which is defined in 'Project Element Type. Enter Status' (POS061).
For the second step, you must choose the appropriate activity:
Releasing Order from Project
Orders can be planned from Project Management and released to the corresponding M3 function. They can also be specified directly in the module and then connected to the projects and activities.
After an activity is started, the following order types can be specified:
Calculating Committed Value
This event starts in either a night job or when financial is recorded for the project. The committed values are reduced when the actual outcome is recorded for the connected order.
The value of the order commitment is calculated and recorded for Purchase Orders and Time Accounting.
Update to Project Management
For this, the budget item corresponding to the accounting identity in the accounting string in the transaction is searched. If the project does not contain the budget item, it is retrieved from the basic data (budget elements). Then all project elements are updated from the activity where the outcome is recorded upwards in the project structure to the main project element.
The following is updated:
Invoicing can be carried out after the activity is started. See Invoicing Projects.
The following can be reported against activities:
The work done in an activity can be reported in several steps where each step corresponds to an activity status. The status codes can be defined for the element type set for the activity in 'Project Element Type. Enter Status' (POS061), which is reached from 'Project Element Type. Open' (POS060).
Hours and costs reported in Time Accounting for project activities are transferred to Project Management through General Ledger.
Costs and revenues reported for orders connected to project activities are transferred to the project order from General Ledger.
Reporting Checklist Lines
An activity can be divided into several steps using a checklist connected to it. When a step in the activity is finished, it is reported in 'Project. Report Checklist Activity' (POS200).
Completing the activity means that orders can no longer be specified, and time reporting cannot be done. When necessary, a finished activity can be reopened.
Closing the activity means financial outcome can no longer be reported against it. The forecast is automatically set at the same amount as outcome.