Create ECO for Bill of Material

This procedure is used to create an engineering change order for changes to a bill of material. This includes defining the activities to be performed for the order and the recipients of the order document, as well as printing the document.

Before You Start

This procedure can only be started for items and documents which are identified in the respective item/document file as using ECO management for any engineering changes. Additionally, the following basic data must be defined:

Follow These Steps

Follow the steps below to create and print an ECO for a bill of material.

  1. Select program ‘Engineering Change Order. Open’ (ECS420/B).

  2. Specify the order number and order type. Create the order. If field Order number is left blank, then the next available number for the order number series defined in the order type is retrieved.

  3. Fill in the necessary information in the order header, panel E.

  4. To create on order line in program ‘ECO. Open Lines’ (ECS422/E4), panel B, enter change type 4, the item number for ID, and a line number. If field Line number is left blank, then the next available number from the sequence counting by 10 is used.Order lines for changes to a bill of material can also be created using the mass selection function which is called using F14 = Mass select. Then, specify the range of product numbers or product groups. Specify the components and fill in the necessary values to be proposed for the lines created. Press Enter. The system then searches the products in which the components are included and generates a separate line for each instance the component is found.

  5. Specify the version number the item will receive after the change is completed. Changes to the bill of material are defined in fields New and Old component numbers. Enter one of the combinations set out in the table below (where X and Y are for the old and new component numbers, respectively, and the blank space signifies the field is left blank). When the only change will be to the information for a component, the changes made should be as set out in the Change column.

    Field / Result Add Exchange Delete Change
    Old component   X X X
    New component Y Y   X
  6. Specify information for the component to be changed, such as, quantity included, alternate unit of measure, etc. Specify the implementation criteria required for the changes.

  7. Enter the activities to be performed before the order is approved in the activities list in program Work with ECO Activities (ECS421), panel B. Each activity is assigned a status between 11 and 79.

  8. Define the recipient(s) of the order document in program ‘ECO. Open Distribution List’ (ECS423), panel E. Recipients can be created one at a time or by copying a general distribution list.

  9. Print the order document for each recipient in program ECS420/A or B. Separate copies of the order document can also be printed from the distribution list in program ECS423/B.

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