Create Packing Instruction and Make Available for Supplier

This document explains how you create and send a packing instruction to the MI program (API).

The packing instruction solution in M3 is divided into two parts, depending on a company's role in the supply chain (sell side or buy side). This document only describes the buy side.

Outcome

A packing instruction for the supplier is created and is made available for download by an external system.

A packing instruction can be created for purchase orders and distribution orders.

Packing instructions enable the consignee of an order (the buyer) to provide information about how the order should be packed. The packing instructions are connected to the purchase order or distribution order. They contain instructions on the following:

The following tables are updated in M3:

Before You Start

Number series type 24 A must be defined in 'Number Series. Open' (CRS165).

Follow These Steps

Create/Change Packing Instruction Header

  1. Start 'Packing Instruction Header. Open' (MWS053).

    (MWS053) is either started from the menu or by selecting option 19='Packing instructions' from: (PPS200/201), (MMS100/101), or (PPS220).

  2. The A panel displays the packing instruction.

    • By selecting F14= Create, you create a packing instruction header along with marking instructions and item/packaging instructions.
    • Option 11= 'Marking instructions' starts (MWS054).
    • Option 12= 'Packaging instructions' starts (MWS055).
    • Option 21= 'Download again' sets the download flag DOWN to 0.
  3. Select the method for collect item/packaging information. This field indicates the method for collecting item/packaging information and storing it connected to a packing instruction header. It can be from a kit structure or from 'Item. Connect Packaging' (MMS053).

  4. Select the method for collecting marking information. This field indicates the marking information such as consignee, address ID, and demand order number/line. It is based on demand orders with a connection to the known acquisition order.

  5. Press F14= Create. You create a packing instruction header and also marking instructions and item/packaging instructions, based on your selections.

Create/Change Item/Packaging Instruction

  1. Start 'Item/Packaging Instruction. Open' (MWS055).

  2. (MWS055) is either started from the menu or by selecting option 11= 'Item/Packaging instruction' from (MWS053).

  3. The B panel displays the packing instruction number and the item/packaging instruction number.

    The basic options for create, change, display, and delete can be used. Copying is not possible.

  4. Open the E panel. The included item and quantity is displayed.

    The details about how to pack can either be obtained from a kit structure or from existing settings in 'Item. Connect Packaging' (MMS053). This is defined on the (MMS053/E) panel in the 'Collect item/packaging information' field.

Create/Change Marking Instruction

The marking information together with the quantities indicates the total quantity that should be packed and marked for a specific consignee.

  1. Start 'Marking Instruction. Open' (MWS054).

  2. (MWS054) is either started from the menu or by selecting option 12= 'Marking instruction' from (MWS053).

  3. The B panel displays the packing instruction number and the marking instruction number.

    The basic options for create, change, display and delete can be used. Copying is not possible.

  4. Open the E panel. This panel displays the consignee, address, reference order category, order, and order line. Also, the item and quantity are displayed.

Print Packing Instructions

The marking and item/packaging instructions can be printed.

  1. Start 'Packing Instruction Header. Open' (MWS053).

  2. Either select what to print and use option 6 or start the print program without a selection by using F15.

  3. In (MWS056), you can select what to print. The order category field determines the selection fields that are available.

    The output can be controlled by using media management. The standard control field for this document is Supplier.

Connection to External System

The packing instruction header, marking instructions, and item/packaging instructions can be retrieved from an external system by calling MWS053MI with one of the available transactions.

Four transactions are available. Two of them retrieve marking instructions by consignee or by order number. The other two retrieve item/packaging instructions by item number or by order number.

A packing instruction header, and the marking instructions and item/packaging instructions connected to it, can be blocked for further retrieval. You do this by calling MWS053MI with one of the available transactions.

Two transactions are available for blocking retrieval. One blocks the retrieval of marking instructions and the other blocks item/packaging instructions.

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