Perform Extended Quality Inspection

Quality inspection in the receiving flow can be done in different ways and with different activities. This document describes extended quality inspection using quality inspection tasks and plans.


The following activities regarding extended quality inspection are described:

Important files used for the flow program are:

Before You Start

Follow These Steps

The flow for working with quality inspection tasks is almost the same as working with normal quality control. Rejected and approved quantities are reported in 'Purchase Order. Inspect Goods' (PPS310). If several tasks will be reported, the quantities are reported on the E panel of this program as usual and then 'Purchase Order. Enter Inspection Result' (PPS311/F) is used for reporting the tasks.

  1. Report Quality Inspection Tasks

    The (PPS310/E) panel is filled in with the total quantities and, if there is more than one inspection task, the (PPS311/F) panel is used for reporting task by task.

  2. On the (PPS311/F) panel, the quality inspection task number is displayed.

  3. If the task quality inspection result is 2 (Approved with remarks), the remarked numbered of items is entered in the 'Quantity not approved' field.

  4. The 'Inspected quantity' field and the 'Quality inspected rejected quantity' field are used if just a sample of the received quantity is inspected (a sample table is used).

    Example: The received quantity was 1000 pieces and 10% were inspected. Of the 100 inspected pieces, 23 were not approved. Because of the size of the failure, 23%, the total quantity will be rejected. In this case the rejected quantity was 1000, the inspected quantity 100 and the Quality inspection/rejected quantity 23.

  5. Work with Quality Inspection Plans

    The inspection activity to be performed is printed on the quality inspection – specification document. The document is printed after goods receipt and must be connected to the goods receiving method. See the settings instruction for more information about this.

  6. Print Quality Inspection Documents

    Different kinds of quality inspection documents can be printed automatically after quality inspection is reported. The goods receiving method controls which documents are printed. Option 11=Documents in 'Goods Receiving Methods. Open' (PPS345/B) displays all documents connected to the receiving flow for a certain method. These documents must also be defined in 'Document. Open Standard' (CRS027).

    Examples of document numbers connected to the quality inspection flow are:

    • 70H – Marking label
    • 70I – Quality inspection results
    • 70J - Picking list for inventoried items after rejection in the inspection report
    • 70B - Quality inspection, PO goods receiving

    As a base for quality inspection reporting, the 70B - quality inspection document should be used. This is printed if quality inspection is to be performed after goods receiving reporting. The document to be printed must be defined in the used goods receiving method.

  7. Display Quality Inspection Statistics

    The quality inspection statistics are a display of the different inspection results, in reporting date order, for a specific supplier (inquiry 1) or for an item (inquiry 2).

    Start 'Inspection Statistics. Display' (PPS465). The inspection result is displayed together with a reject reason (for result 3 and 4).

  8. Open the E panel for more detailed information about the quality inspection, for example, inspected quantity, approved quantity, rejected quantity, quality inspection level and so on.

  9. The quality inspection statistics can be printed from 'Inspection Statistics. Print' (PPS880).

  10. Quality inspection analysis can be printed from 'Inspection Statistics- Print Analysis' (PPS875). This analysis will display, for each supplier and item, the number of batches inspected divided into the different quality inspection results. The results can also be divided into two periods to show if quality is improving or deteriorating.

    Read more about statistics in the Statistics documentation.

  11. Define Quality Classification

    A quality class can be used for quality classification. This is defined in 'Quality Class. Open' (PPS020). The class can be defined for:

    • Suppliers (CRS624/E)
    • Item / Supplier combinations (PPS040/F)
    • Delivery group per supplier (PPS012/E). Take option 16 on (CRS624/B)

    The quality class is user-defined and is set manually. The quality class can, for example, be used to indicate how reliable the supplier / delivery group is. Another purpose of the quality class can be to display whether or not the supplier / delivery group is quality-certified (ISO9000, for example).

  12. Perform Quality Audit for Supplier

    A quality assurance audit can be an activity performed, for example, each year to update the quality classes.

    In 'Supplier. Connect Quality Audit Types' (PPS013) you enter the audits that should be performed or if they already have been performed. You also enter the type of audit (defined in PPS025).

    (PPS013) is started from option 17 from Supplier. Define Purchase & Financial (CRS624/B).

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