Approving Calculated Times in Time and Attendance

This document explains how you manually approve calculated times. This is done before transferring times to history and a payroll system.

This document can be used as a complement to Checking, Adjusting and Approving Calculated Times in Time and Attendance

Outcome

Calculated times are approved. The MTMTR1 file is updated.

Calculated times are transferred to history and a payroll system. 'Approved Times. Transfer to Pay/History' (TMS800) is used for this purpose.

Before you start

Purpose

The purpose of approving times is to ensure that no incorrect times are transferred to history and a payroll system. By approving times you make transfer to history and a payroll system possible.

When

You approve calculated times after having reviewed and if necessary, adjusted them. Adjusting times entails changing the clocked transactions that are the basis for the times or settings that determine how times are calculated. If you have made adjustments, you should as a rule recalculate the affected times.

How

You can approve calculated times in two ways.

If needed, you can print a report with information about calculated times in 'Calculated Times' (TMS500) and let the employees themselves also approve the times before they are transferred to history and a payroll system.

Work order

Most often you approve times as you are reviewing them. The order in which you review, adjust, and approve times is very flexible. You can, for example choose to:

Automatic/Manual approval

You determine the times to be approved automatically and manually in the 'Automatic approval' field in 'Settings – Time and Attendance' (TMS950/E). If you in this field choose

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