This document explains how you review and adjust clocked transactions per employee and schedule date.
For example, you can do this when a times have been calculated and you want to review the clocked transactions that are the basis for the calculated times.
You have reviewed and, if necessary, adjusted clocked transactions. While reviewing you may have:
If you have made any changes, you should recalculate times. You calculate times per employee and seven-day period in 'Calculate Time. Approve On-screen' (TMS230) or by making a selection in 'Calculated Times. Generate' (TMS400).
If you have adjusted clocked transactions, the MTMTTR file has been updated.
The starting conditions listed in Checking, Adjusting and Approving Calculated Times in Time and Attendance must be met.
Start 'Clock In/Out Transaction. Open Schedule Day' (TMS215/B1).
Select an sorting order.
Sorting order 1 is used for this instruction. This means that the clocked instructions are sorted per employee. This sorting order is the only one where you can create a new transaction directly from the B panel.
You can also select sorting order 2 = Sorted per department and employee and 3 = Sorted per planning area and employee.
Select Action on the B1 panel:
Select Employee and Schedule date
Select the 'Open Record' option on the B1 panel for the employee and the schedule date that you want to work with.
On the B1 panel you can see up to four transactions per employee and schedule date. For every transaction you see time, transaction type and whether the employee used an absence type when reporting the time.
Review Clocked Transactions on the E panel
The employee number, employee name and schedule date are displayed. You can also see what work hour definition the employee belongs to, work hours per day, between what hours the employee usually works and between what hours the employee is permitted to work.
For every clocked transaction, the schedule date, time, transaction type, absence type (if any), reference number (if any), status and terminal number (if any) are displayed.
If any clocked transaction look unusual, find out the reason why.
In some cases you can use 'Clock In/Out Transaction. Open Schedule Day' (TMS310). This program shows what time rules there are for attendance time, overtime, miscellaneous time and flex time for an employee on a specific schedule date. See Review Employee Schedule, Flex Schedule and Overtime Rights in Time and Attendance.
Choose from alternatives on the E panel
Create a New Transaction for a Schedule Date That Already Has Clocked Transactions
Adjust a Clocked Transaction
Copy a Clocked Transaction
Delete a Clocked Transaction
Create a New Clocked Transaction for a Schedule Date That Lacks Clocked Transactions