This document explains how you do these procedures for an employee and a particular seven-day period:
Normally, you use this document when reviewing and if necessary approving the times that were calculated in a night run.
You can have one of these outcomes depending on how you use this instruction.
If you have reviewed calculated times/clocked transactions for an employee:
If you have done a time calculation, times have been calculated for an employee. For more information, see the 'Outcome' section in Calculating Times in Time and Attendance.
If you have approved calculated times, all of the times for the employee and seven-day period have been approved.
If you have calculated times, see Calculating Times in Time and Attendance for the files affected.
If you have approved times, the MTMTTR file has been updated.
The use of this instruction differs depending on your purpose. If you have:
Start 'Calculated Time. Approve On-screen' (TMS230/A).
To work with a single employee's times for a seven-day period, go to Select Employee and Seven-day Period
To change settings, that is the calculated times to be displayed and in what format, go to the next step.
Change Settings by pressing F13 to reach the P panel.
Enter on the P panel the calculated times to be displayed on the E panel.
You can select to work with all calculated times, approved times only, automatically approved times only or only times that have not been approved.
Enter whether calculated times are to be displayed in hours and minutes or in hours and hundredths of hours. Press Enter.
Select Employee and Seven-day Period
Enter the employee number that you wish to work with and the date from which you wish to see his/her calculated times/time transactions on the A panel. Press Enter.
Example: If you enter 020602, times for the period 020602 – 020608 will be displayed.
Make a Selection on the E panel:
Useful Function Keys
F7 = 'Scroll backward' is used to review the same seven-day period but for the employee having the number just below the current employee number.
F8 = 'Scroll forward' is used to review the same seven-day period but for the employee having the number just above the current employee number.
F10 = 'Times' is used to do a closer review of, and if necessary, adjust the clocked transactions that were the basis for the calculated times. See Review and Adjust Clocked Transactions in Time and Attendance.
F15 = 'Daily survey' is used to review the employee's schedule, flex schedule and overtime and miscellaneous time rights. See Review Employee Schedule, Flex Schedule and Overtime Rights in Time and Attendance.
F18 = 'Display graphically' is used to graphically review the calculated times. See Review Calculated Times Graphically in Time and Attendance.
F19 = 'Left' is used to review the same employee but a seven-day period in the past.
F20 = 'Right' is used to review the same employee but a seven-day period in the future.
Review calculated times/clocked transactions that are displayed on the E panel.
Review the calculated times that did not fit on the panel (if any) by pressing 'Page Down' or 'Page Up'.
Review clocked transactions that did not fit on the panel by pressing F16.
Select one of these options:
Review Details of Clocked Transactions on a particular day by selecting one of the transactions and pressing F10 = 'Times'.
F10 = 'Times' calls 'Clock In/Out Transaction. Open Schedule Day' (TMS215/E).
Press F17 on the E panel to Calculate Times.
If you use F17 = 'Time calculation', times will always be calculated for the entire seven-day period.
You can see when the latest time calculation was performed for the employee in the 'Calculated to time' field in 'Person. Open' (CRS530/E).
Go to Review calculated times/clocked transactions.
Approve Calculated Times
Press F14 on the E panel to manually approve all calculated times for the current seven-day period.
To review calculated times/clocked transactions for another employee or another seven-day period, see Make a Selection.
Press F3 to exit the program.