Calculate Times via Night Runs in Time and Attendance

This document explains how you start a time calculation by entering when a night run is to automatically be started in Time and Attendance.

This is the most common way of calculating times. If you are responsible for time calculations, you will most likely use this instruction every day.

Outcome

Times are created for all employees in the company from the day that the last calculation was performed until the time that this calculation was performed. For more information, see Calculating Times in Time and Attendance.

Calculated times should be reviewed before they are approved. There are a number of programs that can be used to review calculated times. For more information, see Checking, Adjusting and Approving Calculated Times in Time and Attendance.

Before you start

The starting conditions listed in Calculating Times in Time and Attendance must be met.

Follow These Steps

  1. Start 'Night Run. Start' (CRS999).

  2. Enter the time the night run is to start on the E panel.

    If you start the program and enter '23:59' in this field, the times will be calculated at 11:59 p.m. the same day. If you on the other hand enter '02:00' in this field, the times will be calculated at 2 a.m. the next day.

  3. Enter the number of nights the night run should automatically be performed in the 'Number of nights for night run' field.

    Example: If you have specified '23:59' in the 'Start time' field and 2 in this field, the night run will automatically be performed at 11:59 p.m. the current night and 11:59 p.m. the following night.

    A maximum of 99 nights can be entered.

  4. Enter, if necessary, whether a backup of the calculation should be made.

  5. Activate the 'Calculate Time and Attendance' field. Press Enter.

    All employees in the company will be included in the calculation. Time will be calculated from the time of the last calculation to the time entered in the 'Start time' field on this panel. You can see the last calculation date for an employee's times in the 'Calculated to date' field in 'Person. Open' (CRS530/F).

    If an employee works the night shift and has a schedule time at the time the times are calculated, times will not be calculated for shifts in progress. These times will be included the next time that times are calculated.

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