Create Subsequent Employee Calendars in Time and Attendance

This document explains how you create the second and all subsequent calendars for one or more employees. (The employee's first calendar is automatically created when setting up the original employee record.)

This process is especially useful when you want to create subsequent calendars for many employees.

Outcome

Subsequent calendars are created for one or more employees in 'Employee. Create Calendar' (CRS520). Each individual calendar can be reviewed in 'Employee. Connect Calendar' (CRS510).

The file containing information about employee calendars (PEECAL) is updated.

'Employee. Create Calendar' (CRS520) can be used to update one or a mass amount of employee calendars at once, thus, saving time. New calendars are normally created for each year.

Before you start

Follow These Steps

  1. Start 'Employee. Create Calendar' (CRS520).

  2. Enter the facility/facilities in which the employee(s) work, as well as the employee group(s), department(s) and planning area(s) by defining ranges, if applicable.

  3. Enter the current work schedule(s) (the ones you want to change) and the employee number(s) for which you want to create a new schedule.

  4. Enter the dates from and to which the new schedule is to be created. Press Enter.

    • A list containing the employee number(s), name(s), work schedule, interval – number of days, work hour type, work hours per week, part-time percentage, capacity utilization rate and workday percentage will be printed.
    • If necessary, calendars can be adjusted in 'Employee. Connect Calendar' (CRS510) or 'Employee. Change Calendar' (CRS526) depending on the size of the changes. Refer to the See Also section.

Parameters to Set

The following applies to the 'Facility', 'Employee group – Time and Attendance', 'Department', 'Planning area', 'Work schedule' and 'Employee number' fields:

By entering values in both the 'from' and 'to' fields, you can define a range of facilities, employee groups, etc. to be included. These fields can be used simultaneously to narrow or broaden the selection. Only the date fields are required.

Program ID/Panel Field The field indicates …
(CRS520/E) Work schedule … the work schedule on which the current employee calendar is based. That is, if you enter 100 in the 'From' field and 150 in the 'To' field, all employee calendars that are currently based on work schedules 100 to 150 will be created.
(CRS520/E) Date … the valid dates for the new calendar(s).
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