Defining Employees and First-time Calendars in Time and Attendance

This document explains how you enter employee information such as the employee's work area and different time calculation methods. It also explains how employee calendars are created and how these are adjusted if the need arises.


For each employee, a record is made in 'Person. Open' (CRS530) where the employee's first calendar is also created.

Employee time calculations are dependent on the calculation rules specified in the employee's record as well as his/her calendar. Therefore, records and calendars must exist for successful time monitoring.

Before you start

The starting conditions listed in Defining Basic Data in Time and Attendance must be met.

Follow these steps

  1. Define Employee Information

    This activity is used to create the fundamental employee record that must exist for successful time management. The employee's first calendar is automatically created as a result of running this activity.

    Use 'Person. Open' (CRS530) for this purpose. Employee records can be printed in 'Person. Print' (CRS535). If you are using employee templates to define employees, or if an existing employee changes division for example, you can also use 'Employee. Delete' (CRS532).

  2. Review Employee Calendar

    After the calendar is created, review it for any errors. If adjustments need to be made, move on to activity 3.

  3. Adjust Employee Calendar

    Here, you make corrections to employee calendars after they have been generated via the employee record.

    For minor changes, use 'Employee. Connect Calendar' (CRS510). When making more considerable changes, use 'Employee. Change Calendar' (CRS526).

    Employee calendars can be printed in 'Employee. Print Calendar' (CRS511).

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