Register Quality Tests Against a Grower Agreement

This document explains the process by which the Quality Management System (QMS) based Quality Inspection (QI) specifications can be associated with Grower Agreements as a means to ensuring that all required tests are executed during the growing period at the area of origin, and connected with the agreement line.

Outcome

All required QI requests are associated with a Grower Agreement based on the setup on the agreement line.

Main Programs

Restrictions

QI tests for Grower Agreements are connected at agreement line only and are not inherited by the purchase order or the item lot. There is no impact to or connections with future lots received on purchase lines connected to agreement lines.

Before you start

Settings required for QMS usage

  1. Module 'Grower Contract Management' is selected on the K panel of 'Company. Connect Division' (MNS100).

  2. QMS quality management module is activated.

  3. Agreement is of type Grower Agreement.

  4. Agreement line has been created. For Grower Agreements this is an item number based agreement line for the required crop or livestock.

  5. QI test specifications required for the Grower Agreement have been defined by:

    1. Flagging the specification as Grower agrmt in the E panel of 'Specification. Open' (QMS200).

    2. Connecting the specification to the item of the agreement line, or the item’s quality group.

  6. Although not enforced by the system, it is recommended that the QI specifications have been created with meaningful names that allow the user to easily identify the grower and region it is applicable to.

  7. The facility where to connect the QMS request has been entered in the E panel of 'Purchase Agreement. Open' (PPS100).

Follow these steps

Implement QMS functionality for Grower Agreements

  1. Attach one or more quality inspection (QI) tests to agreement line:

    • Launch 'Purchase Agreement. Open' (PPS100) and navigate to 'Purchase Agreement. Open Lines' (PPS101)
    • Highlight agreement line that QI test is to be attached to and select Related option 14 (Create QI request)
    • 'Purchase Agreement. Create QI Request' (QMS290) displayed where the QI specifications available to the agreement line are listed and available for selection and connection. Pre-requisite step 5 describes what setup is required against the QI specification to force its display in this program.
    • Highlight the required QI specification/s and choose Related option 11 (Create QI request)
    • 'QI Request. Open' (QMS300) displayed
    • Sorting order ‘05’ should be used to manage QI requests of type 3-Agreement
    • Navigate through the remaining panels to view and amend the request information as required.
  2. View existing QI specs on agreement line:

    • Launch 'Purchase Agreement. Open' (PPS100) and navigate to 'Purchase Agreement. Open Lines' (PPS101)
    • Highlight agreement line that QI test is to be attached to and select Related option 15 (QI request)
    • Select Related option 15 (QI request) against agreement line for which quality inspection test is to be viewed.
    • 'QI Request. Open' (QMS300) displayed listing QI requests connected to the agreement
  3. Delete agreement lines with QI specifications:

    • On attempted deletion of a Purchase Agreement line with attached QI specifications a warning is displayed advising that the "QI requests and test results attached will be deleted". This can either be accepted or rejected. If rejected the agreement line will not be deleted.
Related topics