Performing Maintenance

This document explains how to support maintenance performed activities that are typically performed between the time the job is approved and until it is completed. This could be for example how to issue instructions, how to start and stop operations and how to close operations.

The document contains descriptions of how to perform this process either for normal jobs with a work order, or for emergency jobs where no work order exists.

Outcome

The maintenance job is performed and fully reported. The maintenance history is updated for the equipment and all tools and materials are handed back. Production may continue without unnecessary interruptions.

For more information about the affected files in M3, refer to the documents listed in the See also section.

Before you start

The work order should exist in 'Work Order. Open' (MOS100).

Follow these steps

Activity Description - work without a work order when a breakdown or an emergency has occurred

You can perform work without a work order when it is important to get the work done as soon as possible in order to minimize downtime.

Note: Create a retrospective work order when work has been completed to capture the breakdown information.

Without a work order, it will not be possible to issue any materials from M3. This problem can be solved by:

  • Providing M3 access at the stores counter, which allows the work order to be created as the parts are being selected
  • Providing an open work order that is closed once a week for smaller items

Activity Description - Perform Work with Work Order

  1. Issuing WO Job Instructions

    Use this process to print the relevant work order documentation and to allocate persons to the work order. Documents can be printed to display the time spent on preparing the operations, the documents connected to the work order type and/or be printed as a work planning list. Allocation of persons can be done either by letting the system allocate an employee automatically, or by allocating one or more employees manually.

    The programs used for these procedures are indicated in the process document.

  2. Starting WO Operations

    Use this process to reschedule work orders and work order operations and to report that operations have started or restarted. Rescheduling can be done per work order, work order operation or schedule number. Operations can be starter to record the time that is spent on them until they are stopped. Operations are restarted when an interruption of the operation is stopped.

    The programs used for these procedures are indicated in the process document below this level.

  3. Issuing Materials and Tools

    Use this process and activities to check component and tool availability and to issue materials and tools to a work order and to start and stop permits. The process also describes how purchase orders can be created for non-stocked items, how goods can be received against a work order and how non-stocked materials can be registered in order to get accurate product costing.

    The programs used for these procedures are indicated in the process document below this level.

  4. Carrying Out Work

    This process is carried out outside of M3 and consists of the actual work.

  5. Stopping, Delaying, Replanning Operation

    Use this process and its activities when you need to make adjustments to work orders in progress. Such adjustments may include stopping an operation for different reasons, adding materials or tools, rescheduling the operation to a new date or a different facility. It could also mean deleting operations that will not be performed, or reporting the operation as stopped to stop time from being reported.

    The different programs involved in these activities are described in the process document below this level.

  6. Handing Back Equipment and Returning Material and Tools

    Use this process to hand back tools and materials that were originally issued to an operation. Normally, returning materials is done when too many or the wrong materials were issued to the work order. Tools should be deallocated when they have been used and are not needed more.

    The different programs involved in these activities are described in the process document below this level.

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