Estimate Work Request Job Content – Non-Stocked Materials

This document explains how you connect materials, such as spare parts, that are not held in your inventory to a work request. These types of materials are generally known as non-stocked items.

Use this instruction when you plan the material requirements for a work request.


Required, non-stocked spare parts are connected to the work request.


When the work request is released to become a work order, a purchase order is created in 'Planned Purchase Order. Open' (PPS170), providing the work order receives status 20 when it is released.

How the system is affected

Information about the work request materials is stored in the following files:

Before you start

Follow these steps

  1. Start 'Work Request. Open Line' (MOS171/B).

    This panel can be reached either by selecting option 'Materials and operations' in 'Work Request. Open' (MOS170) or by selecting option 'Materials and operations' in 'Work Request. Open Toolbox' (MOS197).

  2. Set the panel sequence to M and select sorting order 1.

    Panel M displays summary information for material. If you want to use some detail fields for material not mentioned in this instruction, such as issuing method and drawing position, set the panel sequence to EF instead.

  3. On the B2 panel, specify the sequence number of the material and the operation number to which the material and the purchase are to be connected.

    The sequence number is specified as, for example, 001, 002 and 003.

  4. Enter the reference number for the non-stocked material as defined in 'Item. Open' (MMS001). Select Create.

    You can also enter the alias number of the reference number or the customer's item number. Note, however, that the reference number as defined in (MMS001) will be automatically retrieved during entry and used on the picking list and other internal documents.

  5. On the M panel, specify the quantity required.

  6. Enter a supplier, if required.

  7. Enter a technical reference and text to describe the purchase request, if required.

    The technical record is transferred to the purchase request.

  8. Enter an estimated price.

    The price is used for information and is displayed in 'Work Request. Open Line' (MOS171) and 'Work Order. Open Line' (MOS101), but will not be copied to the purchase request.

  9. Set the subcontract control to 1 or 2.

    The subcontract control must have one of these settings. Otherwise, no purchase request will be created. The recommended setting is 2.

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