Move Transactions Between Maintenance Customer Orders and Work Orders

Background

It can be difficult to correct transactions of type time, material, miscellaneous or subcontract, reported on the wrong work order. The functionality described in this document makes it easier to successfully move transactions between different MCO lines and work orders and results in a systematic adjustment of the corresponding accounting transactions. During the process, the incorrect transaction is reversed and a new transaction is created for another work order before the MCO line is approved for invoicing.

Limitations

Follow these steps

  1. Create and process an MCO line and a connected work order.

  2. Go to the invoice specification in (COS170) and select option '7=Move transaction'.

  3. In (COS170/M), select a 'To' MCO line, work order and operation.

  4. Press 'Enter' to carry out the move.

  5. In the background, reversals will be performed on the 'From' MCO and work order, and a new transaction will be created for the 'To' MCO and work order. Stock transactions and labor transactions will also be updated. Account entries will be recreated.

Labor transactions

M3 BE performs the following events when a labor transaction is moved. The outcome is dependent on the operation and work order status, both for the 'From' and 'To' work orders.

'From' Order:

'To' Order:

Note: 
  • A labor transaction can be moved in one of the following cases:
    • When the 'From' and 'To' MCO lines have a status below approved (50).
    • If the MCO line is approved (50): Reopen the MCO line. Move the transaction.
    • If the MCO line is invoiced (70): Create a credit invoice. Move the transaction.

    The transaction will not be physically moved. Instead a reverse transaction on the 'From' MCO line and a new transaction on the 'To' MCO line will be created.

  • You can move transactions in the following cases:
    • From a closed operation.
    • From an open operation.
    • To a credited MCO line.
    • To an operation with a different work center.
  • WIP account entries will be correct.

    If the 'From' operation is closed, the WIP account entry will be reversed on the 'From' work order.

    If the 'To' operation is closed, or the MCO line in the 'From' field is closed, a WIP account entry will be created.

    If the 'From' MCO line is closed, a "Delivery not invoiced" account entry will be created.

  • For warranties in the 'From' operation, a new transaction will be created and pass all warranty checks as it was reported.
  • For warranties in the 'To' operation, a new transaction will be created and pass all warranty checks as it was reported.
  • When moving between facilities, the 'From' operation's reported time will be reversed on the 'From' work center, and the 'To' operation's work center will be posted in the accounts for the moved reported hours. The 'From' operation's reported time will be reversed on the 'From' work center and employee work center if interdepartmental debiting was used. The 'To' operation's work center will be posted in the accounts for the moved reported hours. If the employee was from another work center then interdepartmental debiting will take place.
  • If not stated against the 'To' operation, the first operation is used.

Material transactions

M3 BE performs the following events when a material transaction is moved. The outcome is dependent on the operation and work order status, both for the 'From' and 'To' work orders.

'From' Order:

'To' Order:

Non-stocked purchases

For non-stocked purchases, the same events occur as for normal material lines. However, additional transactions are changed.

'From' order:

'To' order:

Core transactions

For items classified as 'cores', the same events occur as for normal material lines. However, additional transactions are created.

Subcontract transactions

M3 BE performs the following events when a subcontract transaction is moved. The outcome depends on the operation and work order status, both for the 'From' and 'To' work orders.

Miscellaneous transactions

M3 BE performs the following events when a material transaction is moved. The outcome depends on the operation and work order status, both for the 'From' and the 'To' work orders.

Outcome

In the background, reversals are performed for the 'From' MCO and work order, and new transactions are created for the 'To' MCO and work order. Stock transactions or labor transactions are also recreated. Account entries are recreated.

In addition, records are written to the work order event log that can be monitored in (MOS102).

The following new events are created, containing information about the 'From' or 'To' work order.

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