Set Parameters for Internal Invoicing

This procedure is used to set the parameters needed to create internal invoices between divisions in a company using multiple unit coordination.

Before you start

Follow these steps

  1. Start 'Settings - Internal Invoicing' (MFS010/B).

  2. Specify the division for which you want to define settings for internal invoicing. Select New.

  3. On the E panel, specify the group customer number to use during internal invoicing. If necessary, specify the document queue and the queue journal for customer invoices.

  4. Specify the group supplier number to use during internal invoicing. If necessary, specify the document queue and the queue journal for supplier invoices.

  5. Specify whether internal invoices are to be approved when entered.

  6. If necessary, specify a person authorizing the invoices.

  7. Specify the division to be used for consolidated sales statistics.

  8. Specify when bases for internal invoices for customer orders are to be created.

  9. Specify the language in which the internal invoices will be printed. Click Enter.

Parameters to set

Program ID/ Panel

Field

The field indicates...

(MFS010/E)

Customer number

… the customer number to use for this division during internal invoicing.

The division's customer number from the customer file is used as the customer number.

This number is used to update accounts receivable and sales statistics in the delivering division.

(MFS010/E)

Document queue ARL and APL respectively

… to which queue/printer the customer/supplier invoice from the internal invoicing is to be routed.

(MFS010/E)

Queue journal ARL and APL respectively

… a printer queue for the accounting journal.

(MFS010/E)

Supplier number

… the supplier's number to use for this division during internal invoicing, when this division delivers goods to another division or to an external customer on another division's account.

The division's supplier number from the supplier file is used as the supplier number.

This number is used to update accounts receivable in the selling division.

(MFS010/E)

Entry method

… whether the supplier invoice is approved for payment when entering it during internal invoicing.

The valid alternatives are:

1 = No

2 = Yes.

If you do not select automatic approval, the invoice must later be approved in 'Supplier Invoice. Recode' (APS110). New account entries are then only created if the invoice is also recoded.

(MFS010/E)

Authorized

… the person who can authorize a specific invoice.

This field is only used if you have specified in the 'Entry method' field that the invoice is not approved for payment when entered.

(MFS010/E)

Consolidation division

… the division to be used for consolidated sales statistics.

The specified division will receive statistics information that shows the sales value from the charging division and the cost value from the delivering division, that is, the total contribution within the company.

(MFS010/E)

When create internal invoice for CO

… when the basis for creating an internal invoice for a customer order should be created.

The internal invoice itself is created in 'Internal Invoice. Create' (MFS100).

The valid alternatives are:

0 = When invoicing the customer order

1 = At picking list reporting.

If alternative 0 is selected, the basis is created when you run 'CO Invoice. Print' (OIS180), that is, when creating the customer invoice.

If alternative 1 is selected, the basis is created when the picking list is reported, manually or automatically. In this case the net sales price from the customer order cannot be used as internal transfer price.

(MFS010/E)

Document language

… the language in which the internal invoices will be printed.

By using the function you ensure that the internal invoices will be printed in the same language, regardless of division.

If you do not specify a language the internal invoices will be printed in the language specified in (CRS610) for the customer and supplier respectively.

Related topics