This procedure is used to generate vouchers for period end or year-end closure (for example, for different types of accruals) by using pre-defined templates, so-called standard vouchers.
The procedure consists of three main steps:
1. Select period and the standard voucher to be used as a template for the entry.
2. Modify the standard voucher, if necessary.
3. At the end of the period/year, generate transactions in the system for the vouchers entered.
Select Period and Standard Voucher
Start ‘Recurring Journal Voucher. Open’ (GLS170/B).
Specify the period for which the voucher is to be entered. Click New.
On the E panel, enter a description/name. Press Enter.
In ‘Journal Voucher. Open Standard/Recurring’ (GLS171/B), select the standard voucher to use as a template for the entry. Click New.
Modify Standard Voucher
In (GLS171/E), change any of the following values retrieved from the standard voucher: description/name, , whether the record should be automatically reversed), currency, voucher name and text. Press Enter.
In ‘Voucher. Open Lines in Recurring’ (GLS172/B), select one of the following alternatives:
On the E panel, enter relevant line information, or change previously recorded values, and press Enter to return to the B panel.
Press F3 to return to ‘Recurring Journal Voucher. Open’ (GLS170).
Generate Transactions for Recurring Journal Voucher
In (GLS170/B), select option 9 = ‘Create voucher’ to generate transactions for the vouchers entered for the period.
In ‘Journal Voucher. Update Recurring’ (GLS175/E), change accounting date and exchange currency rate if necessary. Press Enter.