This process is used to administer petty cash transactions. Petty cash transactions are entered in the petty cash function, which is used to update the general ledger at a later time (for example, once a week).
The process is complete when a journal with account entries for the petty cash transactions is created.
Open 'Petty Cash. Open' (GLS095) to enter petty cash transactions. When all transactions have been entered and the activity completed, a petty cash statement is printed.
Reconcile petty cash transactions at the time the transactions are transferred to the general ledger. The petty cash balance is adjusted accordingly and the transactions are then deleted from petty cash.
Use either 'Payment Received. Record' (ARS110) or ‘Suppl Payment. Enter Manual’ (APS120) to reconcile petty cash transactions with respect to payment of invoices. Enter payments as well as payments received. The petty cash balance is adjusted accordingly and the transactions are then deleted from petty cash.
When the voucher number is deleted and entry is completed, a journal is automatically generated containing all the transactions entered.