This document explains how you define a user-friendly name or identity for a specific accounting string. This makes it easier to identify the accounting strings when creating an invoice accounting string.
This functionality is targeted primarily to be used when there is a need for companies to translate or group accounts when creating a Standard Audit File for Tax (SAF-T).
When generating a Standard Audit File for Tax (SAF-T), mandatory additional information about the accounts is sometimes needed. For example, accounts may need to be grouped into certain levels or put in specific categories to cover special needs or laws that may apply in a specific country.
This functionality allows companies to be able to translate accounts when a different legal chart of accounts than that in 'Accounting Identity. Open' (CRS630) is used.
This functionality is only valid for certain output file formats, depending on the SAF-T version when generating a SAF-T report in 'Standard Audit File. Create' (AAS300).
The account translation is selected when generating an SAF-T report in (AAS300) in order to use this functionality.
The following table shows the selections that must be made in (GLS031/E). When applicable, comments for the different SAF-T format are provided. The setup must be made according to the countries standard for SAF-T reporting.
|Field||The field indicates...|
|From account ID||...an account from (CRS630). This is either an account, if it is a one to one
relationship between from and to account IDs, or the starting account in a range of
This is a mandatory field.
|To account ID||...an account from (CRS630). This can be the same account as the 'From account
ID', or the end of a range of accounts. Once an account is included in an existing
range, it cannot be included in a new one.
This is a mandatory field.
|Category||...the category of the range. It is primarily used to update/translate the
account ID in the XML when generating an SAF-T report.
This can be left blank. In that case, all valid accounting IDs in the range use their respective account ID and description from the chart of accounts in (CRS630) to populate the SAF-T file. Other values such as category code, taxonomy code, and grouping levels are retrieved from the detailed fields defined on that range.
|Category desc||...the description associated with the category. It can be used to translate
the description of an accounting ID to another language.
This field is mandatory if the field 'Category' is used.
|Accountng type||...the accounting type used for SAF-T reporting.|
|Category code||...the category associated with the accounts in the range. For example, it can be used to distribute accounts into specific categories such as assets, liabilities, and owner's equity.|
|Taxonomy code||...the taxonomy code that is required by the tax authorities in certain countries.|
|Acc grouping 1||...the subcode for grouping the accounts in the range. The subcode is retrieved from (GLS032) and can be used as the first grouping level for the accounts.|
|Summary amounts||...if the grouping ID connected in 'Acc grouping 1' has 'Summary amounts' selected in (GLS032). In (GLS031) this is only a display field to make it easier to get an overview and maintain ranges.|
|Acc grouping 2||...the subcode for grouping the accounts in the range. The subcode is retrieved from (GLS032) and can be used as a second grouping level, or as additional information to the accounts in the range.|
|Summary amounts||...if the grouping ID connected in 'Acc grouping 2' has 'Summary amounts' selected in (GLS032). In (GLS031) this is only a display field to make it easier to get an overview and maintain ranges.|
This is used to maintain subcodes for grouping of accounts. The subcodes are necessary in cases where accounts need to be grouped in different levels when creating an SAF-T.
The 'Grouping ID' can be created by selecting 'Summary amounts'. When this is done, and the group is connected to an account translation scenario that is selected when creating the SAF-T report, the grouping ID is printed as an account ID in the SAF-T report with summarized amounts from the related accounts.
The grouping ID that is created in (GLS032) can later be defined in fields 'Acc grouping 1' and 'Acc grouping 2' in (GLS031).