Create Accounting Options for Customer Payments

This procedure is used to create customized payment options to make and record various adjustments needed when a payment is received in ‘Payment Received. Record’ (ARS110/F), such as deductions and variances.

Before you start

Accounting identities to be reserved for payment adjustments must be defined in ‘Accounting Identity. Open’ (CRS630).

Follow these steps

  1. Start ‘Receipt Variance. Open Account Options’ (ARS020/B).

  2. Enter an accounting option ID. (The valid alternatives are 20–98. Option 99 must always be created; it is reserved for rounding differences between local and foreign currencies.) Click New.

  3. On the E panel, enter a description, the account charged, approved maximum amount, whether VAT or sales tax should be calculated, and whether the record must be confirmed. (If a confirmation is required, the information in the option can be changed.)

  4. Select write-off method, that is, specify whether the write-off should be applied on invoice level or on payer/payee level. Press Enter.

    • If you select alternative 1 = ‘Invoice level’, separate account entries are created. If you select alternative 2 = ‘Payer/payee level’, separate internal credit invoice records are created instead. Each record receives a number from number series type 59, series B in ‘Number Series. Open’ (CRS165) and is offset automatically.
  5. Repeat steps 2-4 for each customized option.