Validity Checks for Supplier Payments via BankGiro and PlusGiro (Sweden)

This document describes the error messages that can be displayed online or in a printed error report when you use payment proposals that include payments via the Swedish BankGiro or PlusGiro.

Introduction

Swedish supplier payments can be sent electronically to two different payment institutes: BankGiro and PlusGiro. M3 applies a number of automated validity checks already when the proposal is created to ensure that only invoices matching the requirements of BankGiro and PlusGiro are included in the payment proposal.

Any invoices that do not match the requirements are excluded and printed on an error report (APS136PF) together with an error status.

M3 also performs similar validity checks when the user:

Bank Formats

Each institute accepts two bank formats, one for domestic payments and one for foreign payments.

The formats are generated by pressing F14 in 'Bank Format. Open' (CRS695). The files are then created via the M3 e-Collaborator based on these bank formats.

The payment method, to which a bank format is connected, is the link between the bank format and the supplier invoice.

Valid Currencies

Each bank format can have one valid local currency and/or up to three valid foreign currencies. In Sweden, only the local currency (SEK) and euro (EUR) are permitted as currencies for the bank format for domestic BankGiro and PlusGiro payments. For BankGiro payments to a PlusGiro account, only the local currency (SEK) is permitted.

When a supplier payment proposal is created in (APS130), an automated check is performed to ensure that each invoice is in the currency of the respective bank format. The check is based on the invoice's payment method, to which the bank format is connected in (CRS071). Any invoices with a different currency are excluded and printed on an error list (APS136PF) instead.

Check Digit Method

In most controls, M3 verifies that the check digit method selected for the bank account indicator that is connected to the bank account is correct. Some check digit methods are only valid for certain types of payments. See Control Methods for Configuration of Bank Accounts (Sweden).

Error Messages

The error report (APS136PF) can include the following error statuses that apply to Swedish BankGiro and PlusGiro payments only. (For a description of general error statuses, see Using Payment Proposals to Create Supplier Payments.

Error Statuses in Error Report

Sts

Message Printed

Explanation

Action

21

Company bank account not permitted for bank format X

BankGiro, Domestic Payments

The check digit method is not 31, which is the method required for this bank format.

PlusGiro, Domestic Payments

The check digit method is not 32.

Select another account

22

Supplier bank account not permitted for bank format X

BankGiro, Domestic

The check digit method is not 34.

BankGiro, Foreign

The check digit method is not 35.

PlusGiro, Domestic

The check digit method is not 36.

PlusGiro, Foreign

The check digit method is not 37.

Change the supplier account for the invoice in 'Accounts Payable.

Change Separate Invoice' (APS201), a program accessed from (APS200).

23

The currency is not permitted for bank format X

General Control of All Bank Formats

If currencies are selected for the bank format: The invoice currency is not one of the currencies selected for the bank format.

Change the invoice's payment method to one that has a bank format permitting that particular currency. Or, pay the supplier manually in 'Supplier Payment. Enter Manual' (APS120).

24

The currency is not permitted for payment to PlusGiro account

Domestic BankGiro Payment to PlusGiro Account (SE-BGL)

The invoice currency is not the local currency (that is, Swedish crowns) selected for the bank format..

Use another bank account for the supplier. Or, pay the supplier manually in 'Supplier Payment. Enter Manual' (APS120).

25

25 Credit note is not permitted in payment to PlusGiro account

Domestic BankGiro Payment to PlusGiro Account (SE-BGL)

The invoice amount is negative. As mentioned above, credit notes cannot be included in a payment from a domestic BankGiro to a PlusGiro account.

Ensure that there is a regular invoice with an amount exceeding the amount of the credit note in the payment proposal. Change the bank account for both to a BankGiro account, for example, or make it a cash payment.

Error Messages Displayed Online

When

Message

Explanation

When changing the company bank account for a payment proposal in (APS130/E), accessed by selecting option 11='Change bank' in (APS130/B).

Company bank account not permitted for bank format X

See description of error status 21 above.

When adding a supplier invoice to the payment proposal in 'Supplier Payment Proposal. Update Details' (APS137/B).

Supplier bank account not permitted for bank format X.

See description of error status 22.

As above.

The currency is not permitted for bank format X.

See description of error status 23.

As above.

As above. The currency is not permitted for payment to PlusGiro account.

See description of error status 24.

As above.

Credit note is not permitted in payment to PlusGiro account.

See description of error status 25.

When changing the supplier bank account for an invoice in (APS137/E).

Supplier bank account not permitted for bank format X.

See description of error status 22.

As above.

The currency is not permitted for bank format X.

See description of error status 24.

As above.

Credit note is not permitted in payment to PlusGiro account.

 
Related topics