This instruction explains how you:
Adjust Payment Reminder Proposal
Select ‘Payment Reminder. Open’ (ARS150).
Panel B is displayed, listing previous payment reminders and proposals, date when generated, created by, and status.
When needed, select sorting order 2=’List by creator’ to identify the proposal.
Select option 2=Open for the proposal.
Panel (ARS155/B) is activated, listing the payer(s) included in the proposal, the number of reminder proposals created, and the payer status. The following statuses are used:
0 = The payer is included in the payment reminder routine.
3 = The total reminder amount is less than zero due to included credit invoices.
4 = All invoices for the payer are blocked from the payment reminder routine and will not be included in the final reminder.
On panel (ARS155/B), set the panel sequence.
This instruction is based on panel sequence EF1.
Delete, Block, or Release Payers in the Reminder Proposal
Select one of the following options for a payer:
Review or Create Texts for the Payment Reminder
On panel (ARS155/E), specify the desired text in any of the nine fields reserved for an opening comment and, when needed, the two additional lines. Press Enter.
If a standard opening comment is defined for the language used in ‘Payment Reminder. Enter Text’ (ARS010/E), the text is automatically retrieved but can be changed
The Payment reminder stop field at the end of the panel can be used to release a previously blocked payer by changing the status to 0.
On panel (ARS155/F), specify a closing comment in any of the nine fields and, when needed, the two additional lines.
If a standard closing comment is defined for the language and the reminder level used in (ARS010/F), the text is automatically retrieved but can be changed.
Specify the text line to be added to the reminder date and a heading for the entire reminder. Press Enter to continue with step 9.
If these texts have been defined for the language used in (ARS010/F), the text is automatically retrieved but can be changed.
When pressing Enter, panel (ARS156/B) is called, listing all invoices included in the proposal per customer and currency. The following information is displayed:
Customer number, division, invoice number, currency, invoice date, amount due, reminder level, number of days from due date or invoice date to the To date defined in panel (ARS150/B), a note as to whether the invoice will go to collection after this reminder, and status.
The following statuses are used: 0 = The invoice will be included in the final payment reminder; 3 = The invoice is blocked from the payment reminder.
Adjust Separate Invoices in the Reminder Proposal
On panel (ARS156/B), select any of the following options to process the invoices:
To include additional text for an invoice in the payment reminder, select option Open.
On panel (ARS156/E), specify up to three additional lines of text.
On the same panel, adjust any of the following values, when necessary:
Create the Final Payment Reminder
When the proposal is adjusted, return to panel (ARS150/B).
To print the final payment reminder, select option 6=Print in (ARS150/B).
On the F panel, select alternative Update.
This means that the reminder level and the last reminder date will be updated. If the Proposal alternative is selected, a copy of the proposal is printed but no update is done.
Enter the payment reminder date. Press Enter.