Create and Verify Payment Advice Proposal for a Payer

This instruction explains how you create a payment advice proposal for one or several payers to remind about invoices that will soon be due for payment.

Outcome

A proposal for a payment advice is created in accounts receivable, listing all open invoices per currency for the selected payers and customers according to their respective payment advice rule.

The following information is included: Minimum advice amount and number of days as specified in the payment advice rule, invoice number, invoice date, due date, currency, currency amount, recorded amount, outstanding currency amount, outstanding recorded amount, and invoice block code.

Review and adjust the proposal adjusted before printing the final payment advice.

No transactions are generated. The proposal is saved for further processing. The affected invoices have status 8=Included in proposal in the accounts receivable file (FSLEDG) and are consequently blocked from being included in other payment advice proposals.

Before you start

Follow These Steps

  1. Start ‘Payment Advice. Open’ (ARS180/B).

    The panel lists previous payment advices and proposals, date when generated, created by, and status. The following statuses are used:

    0 = The payment advice proposal is created and can be processed

    1 = The payment advice proposal is being created

    2 = The payment advice or the proposal is being used by another user

    4 = The payment advice or the proposal is being deleted

    6 = The payment advice is being printed or created

    7 = The payment advice is being reprinted

    9 = The payment advice has been printed. It may not be changed but can be printed again.

  2. Create a new payment advice proposal and give it a name. Press Enter

    Note that the Name field may be left blank on this panel. However, it must be specified in the next step.

  3. On panel (ARS181/E), enter any of the following ranges: Accounting dimension 2, salesperson, customer group, district, country, postal code, payer, customer number, currency, invoice number, payment method in accounts receivable, and the Per date.

    Note: Per date is a required field specifying the lowest due date to be covered when selecting invoices. The due date of the invoice must not exceed this date by more days than are defined in the payment advice rule in (ARS030).

  4. Specify the report text to be printed on the proposal.

  5. Press Enter to create a proposal for the new payment advice and to return to panel (ARS180/B).

    Verify Payment Advice Proposal

  6. Review the proposal and make notes on which invoices should not be included in the final payment advice.

  7. To check dubious records, select ‘Accounts Receivable. Display’ (ARS200) to see the original invoices and the transactions included.

    (ARS200) can also be used to block an invoice from the payment advice routine or to change the payment deadline (in the Follow-up date field) and the payment method for a new invoice selection. The Due date field should not be changed, however, since the original due date is used for interest calculation.

    To include any invoices adjusted in (ARS200), a new proposal must be created in (ARS180).

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