This instruction explains how you record a customer payment in form of an accepted draft, a draft without acceptance or a definite postdated check (type 1).
The starting conditions listed in Recording Customer Payments Received as Draft or Definite Postdated Check must be met.
Start ‘Payment Received. Record’ (ARS110/B).
Select option Open for the FAM function detail record to use as entry template.
If the detail record regulates that a batch total must be given, enter the total amount that should be paid during the entry on the A panel (automatically activated). Press Enter.
On the E panel, review and change the proposed information, when necessary: Currency, exchange rate type, exchange rate, accounting date, payment date and payment method.
Enter payment amount, due date, and payer (required values).
The bank account is automatically retrieved from the customer file and is proposed.
Enter any of the following values, depending on the circumstances: Customer, invoice number, group invoice number, invoice year, and whether the transaction should be reconciled afterwards.
The drawee reference number field is only displayed if the payment method connected to the detail record defines that the customer’s draft number must be entered.
Depending on whether the draft is already accepted by the customer or will be accepted later, the proposed payment method may have to be changed.
If the draft was created for a group invoice, you use the number assigned to the invoice in ‘Customer Invoice. Group’ (ARS190) when recording the draft in (ARS110/E).
If bank fee types have been defined in ‘Bank Fee. Open’ (ARS015), fields for entering different costs associated with the received payment are also displayed in panel E.
Enter any bank fees or other payment costs, if such fields are displayed.
Press Enter to continue to the F panel for the allocation.
Continue with Manually Allocating Customer Payments to Invoice.