Create Category Group for Claim/Liability Reports

This procedure is used to create a claim/liability category group. The category group is used to categorize customer and supplier invoices when you create a claim/liability report in 'Claim/Liability Report. Open' (AAS320). For details, see Manage Claim/Liability Reports.

Outcome

A category group has been created that can be used to classify customer and supplier invoices according to the defined selection categories.

Description

A category group contains both customer and supplier invoice selection categories, up to three categories for customers and suppliers respectively. Each selection category contains up to ten selection field values and a specification of what master data object to use, retrieved from customer or supplier invoices. The data object will be matched against the specified selection field values. If there is a match, the invoice is categorized into that selection category. If there is no match, the invoice will be matched against the next defined selection category. If the transaction does not match any of the defined selection categories it will be categorized into the default category.

Follow these steps

  1. Start 'Claim/Liability Category Group. Open' (AAS905).

  2. Specify a category group ID, consisting of up to ten alphanumeric characters.

  3. Select option 1='Create'.

  4. On the E panel, specify a description.

  5. Specify a default customer selection category ID number.

    The default category is used for customer invoices that does not match any of the defined categories.

  6. Define up to three customer selection categories:

    • Specify a category ID number.
    • Select a data object by selecting what data field in the customer master data to use and whether to retrieve the data from the customer or a payee connected to the customer. The data object defines which customer master data that are checked against the selection field values.
    • Specify up to ten selection field values.

      Variables in the form of '*' (generic search) and '?' (reserving one position) may be used.

    • Specify an exception (optional).

      Variables in the form of '*' (generic search) and '?' (reserving one position) may be used.

  7. Define a prepayment selection:

    • Select an accounting dimension to be used for identifying prepayments in the claim/liability report.
    • Specify up to ten selection values.

      Variables in the form of '*' (generic search) and '?' (reserving one position) may be used.

  8. On the F panel, specify a default supplier selection category ID number.

    The default category is used for supplier invoices that do not match any of the defined categories.

  9. Define up to three supplier selection categories:

    • Specify a category ID number.
    • Select a data object by selecting what data field in the supplier master data to use and whether to retrieve the data from the supplier or a payee connected to the supplier.

      The object defines which supplier master data that are checked against the selection field values.

    • Specify up to ten selection values.

      Variables in the form of '*' (generic search) and '?' (reserving one position) may be used.

    • Specify an exception (optional).

      Variables in the form of '*' (generic search) and '?' (reserving one position) may be used.

  10. Define a prepayment selection:

    • Select an accounting dimension to be used for identifying prepayments in the claim/liability report.
    • Specify up to ten selection values:

      Variables in the form of '*' (generic search) and '?' (reserving one position) may be used.

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