Accounting Rules for AP - Accounts Payable

AP10: Manual Entry of Supplier Invoices

When applied

Account entries are created when supplier invoices are manually recorded in 'Supplier Invoice. Record' (APS100).

References

See Manually Entering Supplier Invoices.

Accounting rules for AP10: Manual entry of supplier invoices

Rule

D/C

Name

Description

AP10-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP10-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP10-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP10-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP10-200

C

Accounts payable

Represents the creditor's control account on which the invoice is automatically booked in the General Ledger. The account must be registered as an accounts payable account in 'Accounting Identity. Open' (CRS630).

AP10-205

C

Not paid letter of credit

Used if the purchase order to which the invoice is matched is connected to a letter of credit in 'Letter of Credit. Connect Orders' (RMS101). An additional invoice with an invoice number equal to the letter of credit number is then created using this accounting rule. The account must be registered as an accounts payable account in (CRS630).

AP10-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP10-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP10-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP10-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP10-215

D

Clearing account for supplier invoices

Represents the account that is debited automatically for debit invoices when using a detail record for FAM function AP10 for which alternative 1 or 2 is selected in the 'Clearing account code' field in 'FAM Function. Open Details' (CRS406).

AP10-217

 

Self-assessment tax

Represents the offsetting credit transaction for self-assessed Provincial Sales Tax in Canada created in (APS100). For details, see Canadian Sales Tax in M3.

AP10-218

 

Offset account for base investment tax

 

AP10-280

 

Rounding off

 

AP10-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP10-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP10-396

D

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP20: Manually Recorded Supplier Payments

When applied

Account entries are created when payments are manually recorded in 'Suppl Payment. Enter Manual' (APS120).

References

See Manual Payments.

Accounting rules for AP20: Manually recorded supplier payments

Rule

D/C

Name

Description

AP20-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP20-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP20-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP20-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP20-121

C

Drafts without acceptance

Used when recording payment by means of a draft without acceptance, that is, a draft that is printed by the supplier and confirmed afterwards by the customer. The account in the first accounting dimension must be registered as an accounts payable account in 'Accounting Identity. Open' (CRS630).

AP20-200

D

Accounts payable

Only used for on-account payments, that is, when selecting option 'On account' in (APS120/F). (For other payments, the account is retrieved from the original invoice instead.)

AP20-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP20-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP20-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP20-214

C

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP20-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP20-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP20-340

D

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP20-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP20-395

C

Debt to other division - centrally made payments

As above.

AP20-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP30: Supplier Payments by Check

When applied

Account entries are created when a payment proposal is confirmed in 'Suppl Payment Proposal. Open' (APS130), provided that the proposal includes invoices with a payment method that belongs to payment class 2 (Checks with direct allocation to invoice) in 'AP Payment Method. Open' (CRS071).

References

See Executing Supplier Payments Based on Payment Proposal.

See Pay by Check.

Accounting rules for AP30: Supplier payments by check

Rule

D/C

Name

Description

AP30-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP30-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP30-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP30-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP30-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP30-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP30-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP30-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP30-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP30-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP30-340

C

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP30-380

 

Bank fees

 

AP30-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP30-395

C

Debt to other division - centrally made payments

As above.

AP30-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP31: Supplier Payments by EDI

When applied

Account entries are created for supplier invoices with a payment method that belongs to payment class 3 =(Bank transfer) and with transfer method 2 (EDIFACT payments) selected in 'AP Payment Method. Open' (CRS071) in the following scenarios:

References

See Executing Supplier Payments Based on Payment Proposal.

Accounting rules for AP31: Supplier payments by EDI

Rule

D/C

Name

Description

AP31-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP31-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP31-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP31-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP31-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP31-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP31-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP31-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP31-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP31-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP31-340

C

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP31-380

 

Bank fees

Represents any fees charged by the bank for processing the payment.

AP31-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP31-395

C

Debt to other division - centrally made payments

As above.

AP31-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP32: Supplier Payments by Manual Bank Transfer

When applied

As for AP31 except that transfer method 1 (Manual bank transfer) is selected for the payment method in (CRS071).

References

See Executing Supplier Payments Based on Payment Proposal.

See Pay by Manual Bank Transfer.

Accounting rules for AP32: Supplier payments by manual bank transfer

Rule

D/C

Name

Description

AP32-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP32-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP32-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP32-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP32-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP32-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP32-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP32-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP32-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP32-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP32-340

C

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP32-380

 

Bank fees

Represents any fees charged by the bank for processing the payment.

AP32-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP32-395

C

Debt to other division - centrally made payments

As above.

AP32-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP33: Supplier Payments by Draft

When applied

Account entries are created when a payment proposal is confirmed in 'Suppl Payment Proposal. Open' (APS130), which includes invoices with a payment method belonging to payment class 4 (Drafts) and alternative 0 = 'Draft records created at payment receive status 20' selected in the 'Draft confirmation' field in (CRS071).

References

See Executing Supplier Payments Based on Payment Proposal.

See Pay by Draft.

See Draft Management in M3.

Accounting rules for AP33: Supplier payments by draft

Rule

D/C

Name

Description

AP33-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP33-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP33-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP33-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP33-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP33-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP33-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP33-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP33-295

C

Accepted draft

Used if the draft was issued by the purchasing company and therefore automatically accepted.

AP33-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP33-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP33-340

C

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP33-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP33-395

C

Debt to other division - centrally made payments

As above.

AP33-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP34: Confirmation of Draft Payment

When applied

Account entries are created when you confirm that supplier drafts have been collected by the bank in 'Draft. Reconcile Confirmations' (APS175).

The original invoices must have a payment method belonging to payment class 4 = Drafts and alternative 1 = 'Drafts receive status 20 at confirmation' selected in the 'Draft confirmation' field in (CRS071).

References

See Executing Supplier Payments Based on Payment Proposal.

See Pay by Draft.

See Draft Management in M3

Accounting rules for AP34: Confirmation of draft payment

Rule

D/C

Name

Description

AP34-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP34-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP34-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP34-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP34-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP34-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP34-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP34-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP34-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP34-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP34-340

C

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP34-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP34-395

C

Debt to other division - centrally made payments

As above.

AP34-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP35: Supplier Payments by Direct Debiting

When applied

Account entries are created when a payment proposal is confirmed in 'Suppl Payment Proposal. Open' (APS130), which includes invoices with a payment method belonging to payment class 5 (Direct debiting).

References

See Executing Supplier Payments Based on Payment Proposal.

See Pay by Direct Debiting.

Accounting rules for AP35: Supplier payments by direct debiting

Rule

D/C

Name

Description

AP35-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP35-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP35-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP35-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP35-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP35-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP35-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP35-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP35-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP35-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP35-340

C

Cash discount granted

Represents the cash discount that is automatically deducted when a payment is recorded within the cash discount limits.

The equals (=) sign can be used in all accounting dimensions in this accounting rule. By entering =, the corresponding accounting ID in the accounting string of the invoice is retrieved instead of a fixed accounting identity.

If there are split accounting lines from costs or revenues in the original invoice, the net cash discount amount is also split proportionally to the posted amounts in the invoice.

AP35-390

D

Claim on other division - centrally made payments

Represents the clearing account when a payment is entered in one division on the behalf of another division.

AP35-395

C

Debt to other division - centrally made payments

As above.

AP35-396

C

Withheld tax amount

Represents the amount for withheld tax that is calculated based on the withholding percentage defined in 'Supplier Service Code. Open' (CRS063) when the user exits (APS100). A prerequisite is that tax withholding method 3 is selected for the supplier in 'Supplier. Define Purchase & Financial' (CRS624/F). See Reporting Supplier Tax.

AP45 - Match Credit Request Transactions to Supplier Invoice

When applied

Account entries are created when credit request transactions are matched to a supplier invoice in 'Credit Request Transactions. Match' (APS395) or when the credit request transactions are manually closed in 'Credit Request Transactions. Open' (APS390).

References

See Match Credit Request Transactions to Supplier Credit Note.

Accounting rules for AP45 – Offset credit request transactions

Rule D/C Name Description
AP45-215 C Clearing account for supplier invoices Used when user posts the remaining amount to be distributed to clearing account in (APS395).
AP45-245 C Credit request variance Used when user selects option 'Check and Account' in (APS395) and the amount is within the defined tolerances in 'Settings – Supplier Invoice Matching' (APS900).
AP45-246   Credit request closing Used when user selects option 'Complete credit request' or 'Reverse completion' in (APS390).
AP45-247 C Credit request write off Used when user selects the option 'Write Off' in (APS395).
AP45-280 D Rounding  
AP45-301 D Realized exchange gains Represents the currency gain when the foreign exchange rate changes between credit request transaction creation and credit request matching.
AP45-302 D Realized exchange losses Represents the currency loss when the foreign exchange rate changes between credit request transaction creation and credit request matching.

AP46 - VAT Accruals for Good Received Not Invoiced (GRNI)

When applied

Account entries are created when a proposal is confirmed for VAT accruals for not invoiced or partially invoiced goods receipt transactions in 'VAT Accruals Round. Create Proposal' (APS460).

References

See Reporting VAT for Goods Received/Not Invoiced.

Accounting rules for AP46 - VAT accruals for Good Received Not Invoiced (GRNI)

Rule

D/C

Name

Description

AP46-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP46-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP46-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP46-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP46-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP46-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP46-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP46-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP46-222

 

Supplier - Goods received/not invoiced

 

AP46-232

 

Charges - Goods received/not invoiced

Represents an expense account for charges with any VAT excluded.

AP46-959

 

Purchase - Goods received/not invoiced

Represents an expense account of VAT account type 4 for the purchase without any charges and VAT.

AP50: Automatically Generated Supplier Invoices

When applied

Account entries are created when Accounts Payable is updated in 'Supplier Invoice. Process Automatic' (APS050) with invoices belonging to one of the following invoice types: 0 (Invoices received via EDI), 13–19 (Self-billing invoices), and 20 (Invoices scanned using M3 Automatic Data Capture).

References

See Managing Batch Supplier Invoices.

Accounting rules for AP50: Automatically generated supplier invoices

Rule

D/C

Name

Description

AP50-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP50-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP50-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP50-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP50-200

C

Accounts payable

Represents the creditor's control account on which the invoice is automatically booked in the General Ledger. The account must be registered as an accounts payable account in 'Accounting Identity. Open' (CRS630).

AP50-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP50-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP50-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP50-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP50-215

D

Clearing account for supplier invoices

Represents the account that is debited automatically for debit invoices when you use a detail record for FAM function AP50, for which alternative 1 is selected in the 'Clearing account code' field in 'FAM Function. Open Details' in (CRS406). This accounting rule is also used for invoices that are matched to purchase orders or goods receipt but where the matching is not approved.

AP50-218

D

Accounting line for line type 8

Only used for supplier invoice lines and line type 8-'Accounting line'. For each line, the accounting string is retrieved and validated against the accounting rules and exceptions in 'Accounting rule. Set' (CRS395) using the normal process. The objects that can be used are accounting objects 1-7 and refer to the objects on the invoice lines with line type 8. The dynamic values of these objects are retrieved from the table FAPIBL (supplier invoice batch lines) in 'Supplier Invoice Batch. Open Lines' (APS451). Other accounting objects from supplier master and vendor information can also be used by accounting rule AP50/218. The accounting string can be manually changed in (APS451). When updating the invoice to AP, each accounting string from each line in (APS451) with line type 8 is used and updated to general ledger and moved to the table FRC040.

AP50-230

D

Charges on invoice header level

Represents the account entry created for each invoice line of line type 2 (Order charge) in 'Supplier Invoice. Open Automatic Lines' (APS053).

AP50-280

 

Rounding-off

 

AP51: Debit Notes

When applied

Account entries are created when accounts payable is updated with debit notes, that is, invoices belonging to invoice types 33–36, in 'Supplier Invoice. Process Automatic' (APS050).

References

See Managing Batch Supplier Invoices.

Accounting rules for AP51: Debit notes

Rule

D/C

Name

Description

AP51-111

C

VAT payable 1

Used when the 'VAT reported on payment day' check box is left cleared for the VAT code in 'VAT Code. Open'(CRS030).

AP51-112

C

VAT payable 2

Used when the 'VAT reported on payment day' check box is left cleared in combination with VAT method 2 or 3 in (CRS030).

AP51-113

C

Suspense account for VAT payable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP51-114

C

Suspense account for VAT payable 2

Used when the 'VAT reported on payment day' is selected in combination with VAT method 2 or 3 in (CRS030).

AP51-200

C

Accounts payable

Represents the creditor's control account on which the invoice is automatically booked in the General Ledger. The account must be registered as an accounts payable account in 'Accounting Identity. Open' (CRS630).

AP51-211

D

VAT receivable 1

Used when the 'VAT reported on payment day' check box is left cleared in (CRS030). When used to record Canadian sales tax on purchases in 'Supplier Invoice. Record' (APS100) it represents the General Sales Tax (GST) or the Harmonized Sales Tax (HST). For details, see Canadian Sales Tax in M3.

AP51-212

D

VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030). When used to record Canadian sales tax on purchases in (APS100) it represents the Provincial Sales Tax (PST) or Quebec Sales Tax (QST). If the PST is self-assessed by the company, an offsetting PST credit transaction is created based on accounting rule AP10-217.

AP51-213

D

Suspense account for VAT receivable 1

Used when the 'VAT reported on payment day' check box is selected in (CRS030).

AP51-214

D

Suspense account for VAT receivable 2

Used when the 'VAT reported on payment day' check box is selected in combination with VAT method 2 or 3 in (CRS030).

AP51-215

D

Clearing account for supplier invoice

Represents the account that is debited automatically when the debit note is not approved for payment, that is, alternative 1 or 2 is selected in the 'Not approved for payment' field for FAM function AP51. This accounting rule is only used when an error occurs.

AP51-237

C

Debit note not invoiced - item

Represents the offsetting accounting string to accounting rule PP20-237. Normally defined with the same accounting string as accounting rule PP20-237.

AP51-238

C

Debit note not invoiced - line charge

Represents the offsetting accounting string to accounting rule PP20-238. Normally defined with the same accounting string as accounting rule PP20-238.

AP51-280

 

Rounding-off

 

AP65: Invoice Split in Accounts Payable

When applied

Account entries are created when a supplier invoice is split by using option 'Invoice split' in 'Acc Payable. Display' (APS200/B).

Accounting rules for AP65: Invoice split in accounts payable

Rule

D/C

Name

Description

AP65-200

C

Accounts payable

Represents the creditor's control account on which the invoice is automatically booked in the General Ledger. The account must be registered as an accounts payable account in 'Accounting Identity. Open' (CRS630).

AP65-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP65-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

AP72: Drafts without Acceptance

When applied

Account entries are created when a draft without acceptance for a supplier invoice is recorded as collected in 'Draft without Acceptance. Open Payment' (APS380). This requires that the invoice has a payment method that belongs to payment class 4 (Drafts) and has alternative 2 selected in the 'Draft confirmation' field in 'AP Payment Method. Open' (CRS071).

References

See Draft Management in M3.

Accounting rules for AP72: Drafts without acceptance

Rule

D/C

Name

Description

AP72-200

D

Accounts payable

 

AP72-295

C

Drafts accepted

 

AP72-301

C

Realized exchange rate gain

Represents the capital gain that arises when invoices that were entered in a foreign currency are settled using a different exchange rate. Used when the VAT amount in foreign currency calculated based on the invoice rate differs from the manually entered VAT amount in local currency.

AP72-302

D

Realized exchange rate loss

As above, but refers to the capital loss instead.

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