Use this process to perform a search and update personal data per data subject.
Create data subject run
The default status for newly created data subject run is 20-'New'. You can specify one or several records of data subject run that you wish to process.
Add data subject run lines
Define search data
Run search function
The status is updated based on the activity being processed. It is updated to 25-'Search in progress' when the search process is in progress. Once it is finished, it updates to 30-'Search finished'. You can interrupt or stop the search process using related option 21='Stop Search' and the status will revert to 20-'New'. The lowest and highest status depend on the line level that is being processed.
The search start date and end date are updated at the time you perform the data search function.
When the batch job is completed, you can view the search result in 'Data Subject Run. Open Search Result' (CMS212) and the recommended actions for the personal data in 'Data Subject Run. Review Action' (CMS213).
View search results
The search result will display the equivalent data found from the system and the method used during the search that can be done through Enterprise search and manual table reading. The result only displays active entries from (CMS075). You can export the result with the tool 'Export to Excel'.
A corresponding browse program can be opened to make sure the correct record is found using related option 20='View Data Subject'.
Print search results
Run 'Execute' function
The status is updated to 85='Update in progress' when the update is still in process. Once the update is completed, it is updated to 90-'Done'. The execute start date and end date are updated at the time you perform the 'Execute' function.
You can mark the record as done in (CMS213) using related option 21='Mark as done' when the action for manual update has been applied.
The status should be raised to 90-'Done'. If the action is performed by the system, the status is automatically updated to 90.
The records with anonymous key as assigned action are saved in 'Anonymous Data Subject. Open' (CMS220) once the update of personal data has been completed.