Define Output Selection based on User

This document explains how you define the output selection for available printer files based on the user who requests the output. Together with potentially thousands of users, the setup must be flexible enough to suit groups of users or printer files, and be specific enough to suit a single user and printer file combination.

Workflow

Use 'Output Service Selection. Open' (MNS204) to define the output service connected to a printer file and user.

The following read logic is applied when running an Output function until a record is found in (MNS204):

Sequence Division User Printer file
01 X X X
02 X Blank X
03 X X First 2 positions
04 X Blank First 2 positions
05 X X Blank
06 X Blank Blank
07 Blank X X
08 Blank Blank X
09 Blank X First 2 positions
10 Blank Blank First 2 positions
11 Blank X Blank
12 Blank Blank Blank

Hold output

When testing a new output service, it is useful to hold the output and not distribute it to the output server. This is done by selecting the 'Hold output' field on (MNS204/E). The output is always distributed to (MNS270).

Confirm output

Indicates if media settings should be confirmed before an Output job is started. The program used for confirmation is either (MNS212) or (MNS215) depending on parameter "Program for confirmation of output job" in (CMS700).

Select media

In 'Output Media Selection. Open' (MNS205), the media information is connected to a printer file and user. The media information is then included in the output and can be used by an external Output Management application.

Multiple media records can be set for the same printer file and user. The following read logic is applied when running an output function until a record is found in (MNS205):

Sequence Division User Printer file
01 X X X
02 X Blank X
03 X X First 2 positions
04 X Blank First 2 positions
05 X X Blank
06 X Blank Blank
07 Blank X X
08 Blank Blank X
09 Blank X First 2 positions
10 Blank Blank First 2 positions
11 Blank X Blank
12 Blank Blank Blank

Depending on the media that you have selected for the printer file, one of the E, F, G, or H panels is displayed.

Connect printer file to printer (E panel)

Specify:

Connect printer file to email (F panel)

Specify:

Connect printer file to fax (G panel)

Specify:

Connect printer file to file (H panel)

Specify:

Connect printer file to archive (J panel)

Confirm output service and media settings

If the 'Confirm output' field in (MNS204/E) has been selected, either (MNS212) or (MNS215) is displayed when manually running an output function (depending on parameter "Program for confirmation of output job" in (CMS700)).

'Output. Select Media' (MNS212)

'Output. Select Media' (MNS215)

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