Scheduling candidate reminders

To send candidate reminders before the candidate's interview, administrators can schedule candidate reminders of organizations.

After the scheduled candidate reminders are sent, the default interview reminders are sent to the candidate. If the candidate reminders are not sent yet, they can change the email template or the number of days that the candidate reminders are sent before the scheduled interview of the candidate.

We recommend to schedule candidate reminders daily.

  1. Select Administrator > Talent Acquisition > Scheduled Jobs > Candidate Reminder Emails.
  2. Select the organization to use the advanced interview schedule on a specific organization.
  3. Click Schedule.
  4. On the Schedule tab, select a frequency option of running candidate reminders. You can select one of these options:
    • Run Once: Schedule the candidate reminder once and immediately.
    • Basic: Schedule the candidate reminder for specific number of seconds, minutes, or hours.
    • Hourly or Daily: Schedule candidate reminders for a single, multiple, or range of day and time.

      For example, every day at 2 AM.

    • Once or more per Week: Schedule candidate reminders for a single, multiple, or range of day, time, and week.

      For example, for six weeks starting June.

    • Once or more per Month: Schedule candidate reminders for a single, multiple, or range of day, time, and month.

      For example, last day of every month.

    • Advanced: Schedule candidate reminders using a combination of options.

      For example, even hours and even minutes of the first, third, and fifth weekend monthly.

    • Template: Schedule candidate reminders using an interview scheduling template.
  5. Specify this information:
    Select Day(s)
    Select the frequency of days that the candidate interview reminders are sent.

    This field is displayed if you select the Hourly or Daily and the Once or more per Week options on the Schedule tab.

    If you select the Multiple option in the Select Day(s) field, select the days to send the candidate interview reminders.

    Select Day(s) In Month
    Select the frequency of days or date that the candidate interview reminders are sent.

    This field is displayed if you select the Once or more per Month, and Advanced options on the Schedule tab.

    Range
    Select the day range that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Select Day(s), Week Options, and Day In Month Options fields.

    Hour(s)
    Select the frequency of hours that the candidate interview reminders are sent. For example, select Even Hours to send candidate interview reminders every even hours.

    This field is displayed if you select the Hourly or Daily, Once or more per Week, Once or more per Month, and Advanced options on the Schedule tab.

    Minute(s)
    Select the frequency of minutes that the candidate interview reminders are sent. For example, select Even Minutes to send candidate interview reminders every even minutes.

    This field is displayed if you select the Hourly or Daily, Once or more per Week, Once or more per Month, and Advanced options on the Schedule tab.

    Time Zone
    Select the time zone to follow when the candidate interview reminders are sent.

    This field is displayed if you select the Hourly or Daily, Once or more per Week, Once or more per Month, and Advanced options on the Schedule tab.

    Specify hours
    Select the number of hours that the candidate interview reminders are sent.

    This field is displayed if you select the Multiple option in the Hour(s) field.

    Specify hours Range
    Select the range of hours that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Hour(s) field.

    Specify minutes
    Select the number of minutes that the candidate interview reminders are sent.

    This field is displayed if you select the Multiple option in the Minute(s) field.

    Specify minutes Range
    Select the range of minutes that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Minute(s) field.

    Week Options
    Select the frequency of weeks or number of weeks that the candidate interview reminders are sent.

    This field is displayed if you select the Once or more per Week and Advanced options on the Schedule tab.

    Month Options
    Select the frequency of months or month that the candidate interview reminders are sent.

    This field is displayed if you select the Once or more per Month and Advanced options on the Schedule tab.

    Specify months
    Select the months that the candidate interview reminders are sent.

    This field is displayed if you select the Multiple option in the Month Options field.

    Specify months Range
    Select the range of months that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Month Options field.

    Day in Month Options
    Select the frequency of days or date in a month that the candidate interview reminders are sent.

    This field is displayed if you select the Once or more per Month and Advanced options on the Schedule tab.

    Occurrence In Month
    Select the week frequency in a month that the candidate interview reminders are sent.

    This field is displayed if you select the Advanced option on the Schedule tab.

    Specify month occurences
    Select the week frequency in a month that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Occurrence In Month field.

    Specify month occurences Range
    Select the range of week frequency in a month that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Occurrence In Month field.

    Year Options
    Select the frequency of years that the candidate interview reminders are sent.

    This field is displayed if you select the Advanced option on the Schedule tab.

    Year Options Range
    Select the range of years that the candidate interview reminders are sent.

    This field is displayed if you select the Range option in the Year Options field.

  6. Click Ok.