Modifying an employee contract using an amendment

  1. Select HR Administration > Contracts > Employment Contracts.
  2. Select and open an employment contract that is in Approved status.
  3. On the Employee Contracts tab, select and open an employee contract.
  4. In the More Actions menu, select Modify Contract.
  5. Select Amendment in the Modification Type field, then click Submit.
  6. These fields can be modified:
    End
    Optionally, modify the date on which the employee contract ends.
    Duration Unit
    Optionally, modify the duration unit. The duration unit determines the length of the contract based on the Begin and End dates specified and the duration units selected. The default value is Days.
    Contracted Time
    Optionally, modify the contractual work time. For example, the contracted time could be 7 Hours Daily, 3 Days Weekly, 3 Weeks Monthly, or 9 Months Annually.
    Template
    Optionally, modify a template. See Attaching templates to employment contracts.
    Section
    Optionally, modify a section. The employee contract must have a template to add a section to. See Creating an employment contract section.
    Accept By Date
    Optionally, modify the date that employees must accept the contract by.
  7. Click Save.
  8. In the More Actions menu, select Submit Contract Modifications and then specify this information:
    Status of Employee Contracts Upon Submission
    Select the status to move employee contracts to after the amendment is submitted. If you move employee contracts to Ready For Review, Contract Sent or In Progress status, then employees are required to re-acknowledge their contract.
    Signature
    If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must select a signature option. Select Automatic to use the text "System Generated" as the signature. Select Signature to specify text to use as the signature. The signature is displayed in the Acknowledgement field on the employee contract.
    Date Signed
    If you selected Accepted in the Status of Employee Contracts Upon Submission field, then you must verify or specify the date that the contract was signed on. If you do not change the date in this field, the current date is used as the date signed. The signature is displayed in the Date Acknowledged field on the employee contract.
    Send Email Notification
    Optionally, select this check box to send an email notification. If you select this check box, then you must specify an active email template to use for the email.
  9. Click Submit.