Defining or updating classes for sessions

When you define and save a session, the system creates two classes one for the first day of class, and one for the last day of class (assuming the first and last day are different). You can add the class times for these classes. You can also define classes for each day of the session.

If you want the system to create attendance records for the session, you must define each class day. If your organization tracks attendance for two periods per day, you must define the beginning and end times of each period.

  1. Select Learning and Development > Catalog > Activities And Sessions.
  2. Locate and select the activity for which to update a session.
  3. On the Active Sessions tab, open the session for which to define classes.
  4. Select the Classes tab.

    When you define a session the first and last class are automatically created. If you specified default hours and times for the organization on Set Up > Configuration > Organization Configuration, these values default on the classes.

    You can add new classes for the classes that are not automatically created. You can copy an existing class to one or more other days.

  5. To add a new class, click Create, and specify this information:
    Class

    Select the class date. The system displays the day of the week.

    Type
    Select whether the class is conducted on-site, virtually, or as a hybrid with classes held both on-site and online.
    Secondary Slot Required
    Specify Yes or No to make the secondary slot enabled or disabled.

    This option is available only if the class type is on-site.

    Primary Slot Start, End
    Specify the primary start and end time of the class.
    Secondary Slot Start, End
    If you specify Yes in the Secondary Slot Required field, then specify the start and end time of the secondary slot.
    Instructor
    Optionally, specify an instructor for the class.
    Location
    Optionally, specify the class location.
    Site
    Optionally, if the class is on-site, then specify the site where the class is conducted.
  6. Click Submit.
  7. To delete a class, highlight the class on the class list, and click Delete.