Configuring job requisition synchronization rules

When administrators define job requisition synchronization rules, automatic synchronization occurs when job and position updates are made.

  1. Select Talent Acquisition > Administration > Primary.
  2. Select an organization to configure.
  3. Click Open.
  4. Click Features.
  5. Select the Enable Requisition Synchronization With Job And Position Updates check box to automatically update associated job requisitions and job posting information when a job or position is updated.
    When this box is checked, a Configure link is displayed.
  6. Click Configure.
  7. Click one of the options to update the job requisitions and job postings upon position or job update:
    • Automatically update upon position or job update: Automatically updates job requisitions and job postings based on the updates made in the job or the position.

      The changes are reflected once the job or position is saved.

    • Update based on field synchronization rules: Automatically updates the job requisitions based on the field synchronization rules.

      When you select this option, a View Rules button is displayed. When you click View Rules, you can specify position rules and job rules.

      Each tab lists the fields used in the defaulting rules. Use the Cascade Updates to Job Requisition field to specify whether updates for the respective field automatically synchronize the job requisition. If you select Yes, the changes made to the field update automatically. If you select No, the changes for the respective field will not be reflected on the job postings and requisitions.
    • Review updates: Notifies administrators and HR generalists of updates that are made in the position or job. They must review and approve the position or job before it is displayed in the job requisitions.
  8. To choose which job requisition statuses you must update, select one or more of these statuses in the Job Requisition section:
    • Draft
    • Pending
    • Open
    • App
  9. Select which job posting statuses you must update in the Job Posting section:
    • Not Posted
    • Posted
  10. Specify this information:
    Requisition updates (Administrator)
    Specify the recruiting email template to send emails to the Administrator or HR generalists when there are new updates for their review.
    Requisition updates (Recruiter, Hiring Manager, etc.)
    Specify the recruiting email template to send emails or each job requisition to the recruiter, hiring manager or others when there are updates to the job or position resulting in pending changes for review.
    Offer and hire updates
    Specify the recruiting email template to notify the recruiter or hiring manager after the offer has been made to the candidate and there are updates for review.
    Recent update
    Specify how many days an alert should be visible in the job requisition list for a job requisition that is updated due to a position or job update.
    Pending update
    Specify how many days an alert should be visible in the job requisition list for a job requisition that has pending updates due to a position or job update.
  11. Click Save.