Closing the off-cycle payroll

Run the Off Cycle Close process to create General Ledger entries after finalizing manual payments, adjustments, or voids.

  1. Select Payroll > Off Cycle.
  2. Click Payroll Off Cycle.
  3. From the Payroll Off Cycle list, select the payment schedule to close the off-cycle payroll.
  4. Click Close Off Cycle Payroll.
  5. Specify this information:
    General Ledger Date
    Specify a General Ledger posting date for wage and company-paid expense entries.
    Run Option
    Select the Draft option to create a draft payroll distribution records.

    The payroll components remain in the current cycle.

    Select the Finalize And Close option to create payroll distribution records.

    The payroll components are closed.

    Recreate Payroll Distributions
    Select this check box to purge draft payroll distribution records and recreate payroll distributions for the selected payment schedule.
    Percent Distribution
    Select the Both option to use the expense pay and deductions for company-paid payroll distributions set up on Payroll Distribution-Employees and Payroll Distribution-Position.

    Select the Pay Only option to use expense pay for company-paid payroll distributions set up on Payroll Distribution-Employees and Payroll Distribution-Position.

    Select the Deduction Only option to use deductions for company-paid payroll distributions set up on Payroll Distribution-Employees and Payroll Distribution-Position.

    Percent Posted
    If the payroll cycle spans two accounting periods, specify the percent to post to the previous period.

    If the payroll cycle falls within one accounting period, leave the Percent Posted field blank.

    Previous Period Time Record Date
    If the payroll cycle that you are closing spans two accounting periods, specify the time record date.

    Wage expenses on processed time records are calculated with a date equal to or less than the specified date. Wage expenses on processed time records are calculated with a date equal to or less than the specified date.

    Previous Period Ledger Date
    Specify the posting date for time records dated on or before the specified time record date.
  6. Click Submit to close the off-cycle payroll immediately.
  7. Optionally, click Schedule to close the off-cycle payroll at a later time.