Defining a position plan

Position Budget Managers and Administrators can define position plans.

  1. Select Position Budget Manager > Position Plans.
  2. Click Create.
  3. On the Detail tab, specify this information:
    Position Plan Dates

    Specify the start and end dates for the position plan.

    You can create any number of position plans for the same date range. You cannot create a position plan if an active position plan already exists for the same date range. You must inactivate the active position plan or revert it to Preliminary status.

    Description

    Specify a description for the position plan

    Planning Level

    Select the planning level to use for the organization plan.

    Possible planning levels are by job, position, organization unit, organization unit branch, organization unit and job, organization unit and position, or expense account. See Position plan planning levels.

    Used By Talent Acquisition

    Select this option for your budget counts to include requisitions and job applications.

    Budget By FTE
    Select this option to budget by full-time equivalents (FTE).
    Budget By Headcount
    Select this option to budget by headcounts. Headcounts are resources, whether they are full-time or not.
    Budget By Salary
    Select this option to convert budget amounts to the specified currency at the rate on the specified Exchange Date.
    Currency

    Specify the position plan currency. Budget salary amounts are converted to this currency.

    Exchange Date

    Specify the date for the exchange rate to use when converting salary amounts to the position plan currency.

    Plan Comparisons

    Select this option for this position plan to be used in comparison with other position budget plans in the Plan Comparison analytic views.

    To access the views, select Report Catalog > Plan Comparisons.

    Count Future Start Date Employees As Future Commitments
    Select this check box to include employees with a future start date in future commitment.
    If you select this check box, the budget variance report for future commitments includes transactions and records based on Future Effective Date and Future Start Date.
    If you do not select this check box, the budget variance report for future commitments includes only transactions and records with a Future Effective Date.
    The Count Future Start Date Employees As Future Commitments field affects future commitment counts from Hire and Rehire actions.
    Overtime Hours
    Select this check box to capture overtime hours by positions, job, organization unit, organization unit branch, or expense account.

    See Configuring features for an organization.

    The Overtime Hours field is available for the roles PositionBudgetManager_ST, Admin_ST, PositionSiteAdministrator_ST.

    Overtime hours are captured if you enable HR Payroll at the organization level, and even when it is not enabled.

  4. If you selected the Overtime Hours check box, specify this information:
    Work Period Date Range
    Specify begin and end dates for the overtime record.
    Estimated Overtime Hours Rate
    Specify the number of overtime hours.
    If Payroll is enabled at the organizational level, the Work Period Date Range is required. You must specify dates within the position plan date range.
    If Payroll is not enabled at the organizational level, the Work Period Date Range is required. You must specify dates within the position plan date range and specify at least one Pay Code. The number of overtime hours must match the pay codes defined in a position plan.
  5. Click Save.

    The budget is created with a status of Preliminary. It is assigned a version number that is consecutive to the version number of the last budget created for the same period.

    When you open the position plan, the Rules and Budget tabs are accessible. You must define the rules and the budgets associated with the position plan.