Archiving job applications and documents

Before you can archive a job application or a job application document, ensure that these requirements are met:

Enable the archiving feature toggle as a system administrator
See Enabling feature toggles.
Enable archive reporting and viewing of all application data that is archived for PurgeActionsAdministrator_ST
See Enabling archive for a Purge Actions Administrator role.

Select System Administration > Purge > By Feature > Job Applications.
Right-click a job application and select Open.
In the Purge Option section, specify this information:

Option

Select Archive Record.

Record

To archive a job application and data that is related to it, select Job Application Record. To archive documents that are attached to a job application, select Job Application Documents Only.

Cover Letter

Optionally, select this check box to archive only the cover letters that are attached to the job application.

Resume

Optionally, select this check box to archive only the resumes that are attached to the job application.

All

Optionally, select this check box to archive all documents that are attached to the job application.
To generate and verify the list of records to archive, click Preview Records.

Note: If you change any selection criteria, the Purge Records and Archive button is disabled. After changing any parameters, you must click Preview Records. After you click Preview Records, Purge Records and Archive is enabled.
If you archive one record in the Preview Records list, then all the candidate job applications are archived.
To remove any job application records in the Preview Records list before you purge, select the job application record and click Delete.
To archive a job application record, select the job application record and click Purge Records and Archive.
To archive a related document in a job application, select the job application document and click Purge Records and Archive.
To purge job application records or related documents according to a specific schedule, specify the scheduling details for the purge action.
To purge job application records or related document immediately, select Run Now.
Click Ok.