Creating one-time loan deductions

To access the consolidated view of a resource's profile, you must enable the Administrators View of Employee Profile feature toggle.

See Enabling feature toggles.

  1. Select Resources > Resource Search.
  2. Search for and open a resource.
  3. Click the Pay tab.
  4. In the One Time Loan Deductions section, click Create, and specify this information:
    Deduction Code
    Select the deduction code.
    Amount
    Specify the amount of the deduction and the currency used.
    Date
    Specify the date of the loan deduction.
    Status
    Select the status of the loan.
    • Not Processed: The record is ready to be interfaced to HR Payroll for deduction
    • Processed: The record has already been interfaced to HR Payroll
    • Error: An attempt to interface the record to HR Payroll failed. The record can be interfaced to HR Payroll after the problem has been resolved.
    • On Hold: The record will not be included in the interface to HR Payroll for deduction
    • Current:The one time deduction record is ready for immediate processing by Payroll if the one time deduction date is before or equal to the payment date and there is sufficient net pay.
    • Future: The one time deduction record will not be processed by the current payroll.
    • Payroll Processed: OTD records that have been processed by Calculate Payments or created by Calculate Payments (with RecordType=System Temporary). OTDs may not be added by a user in this state.
    • Closed By Payroll: No actions are available for the user to create records in this state. Payroll Close changes ParyollProcessed One Time Deductions to ClosedByPayroll. The historical ClosedByPayroll records are viewable and can be filtered and totaled.
  5. Click Save.
    To view recurring loan deductions, select Report Catalog > HR Administration > General > Loan Deductions > Recurring Loan Deductions.